West Valley City - School Secretary

School Year: 2026 - 2027

Location: West Valley City, UT

Job Summary: The Front Office Secretary performs intermediate-level clerical and administrative tasks to support the office and ensure daily operations are managed in a smooth and professional manner.

Duties & Responsibilities:
The position includes but is not limited to the following list of representative duties:

- Perform a broad variety of intermediate-level clerical and administrative tasks to support the office and assigned staff.

- Prepare office documents, memoranda, reports, correspondence, and other materials as directed.

- Prepare formal business communications, recurring reports, and similar correspondence; obtain signatures as necessary.

- Schedule and coordinate meetings and conferences for assigned staff and maintain department or individual calendars.

- Take notes, minutes, or other documentation as directed.

- Maintain and organize office files and records.

- Greet and welcome visitors and answer and direct phone calls.

- Collect fees and payments as needed and provide receipts and records for monetary transactions.

- Respond to inquiries and assist with resolving complaints in a professional manner.

- Collaborate with other departments to complete office functions.

- May train and oversee the work of lower-level clerks and temporary help.

- May assist with graduation coordination, room/building scheduling, and registrar responsibilities.

- May be required to stay for Parent Teacher Conferences, New Family Meetings, Celebration of Excellence Meetings, and High School Graduation.

- Other duties as assigned.

Schedule:

- Typical Schedule: M-F: 7:30 am - 4:30 pm (hours may vary based on campus need)

- Anticipated Summer Schedule (hours may vary based on campus need):

June: M - Th, 9:00 am - 3:00 pm

- July: M - F, 7:45 am - 3:45 pm

Benefits:

- Medical, dental, vision, and participation in a 401(k) match

- Up to 10 days PTO

- School and Summer breaks off

- Priority enrollment for daycare and school age children

Qualifications

Knowledge, Skills, and Abilities:

- Excellent verbal and written communication skills.

- Excellent interpersonal and customer service skills.

- Excellent organizational skills and attention to detail.

- Excellent time management skills with the ability to meet deadlines.

- Strong understanding of office methods, procedures, and equipment.

- Ability to learn, interpret, and apply policies and procedures.

- Ability to type at least 60 WPM.

- Proficient with Microsoft Office Suite or related software.

- Ability to work effectively with students, families, staff, and administration.

- Ability to work independently while also working effectively as part of a team.

Education and Experience:

- High school diploma or equivalent required; Associate's degree preferred.

- At least one year of experience in general secretarial and/or clerical work required.