Administrative Assistant

Hiring for an Administrative Assistant! Job Description The Administrative Assistant is responsible for assisting in the preparation and administration of Trade Partner documents, including contracts and insurance related to construction projects. The role involves securing necessary approvals and ensuring that standard company procedures are followed. The assistant is also tasked with establishing and maintaining Address Book Records (ABR) forms and support documents to ensure accuracy in vendor files. Responsibilities

- Obtain required documents from trade partners and divisions to complete the Master Trade Partner Agreement (MTPA) and Address Book Records (ABRs).
- Ensure trade partner insurance compliance by obtaining necessary documents.
- Create and maintain ABR for non-trade partner and Trade Partner search types.
- Prepare MTPA and gather required approval signatures using DocuSign.
- Ensure all received documents are properly and completely filled out.
- Log and maintain contract documents in a designated area.
- Maintain placement and removal of contract and insurance holds on ABRs.
- Escalate any deficiencies, long outstanding issues, or questions regarding MTPAs or insurance to management.
- Assist divisions with contract negotiations and maintain change addendums to MTPAs.
- Perform all other duties as assigned.
- Set up and maintain address book revisions using JD Edwards.
- Maintain trade partner documents, exhibits, and insurance compliance.

Essential Skills

- Administrative support skills.
- Proficiency in Microsoft Office, including Outlook, Word, and Excel.
- Experience with document management and insurance verification.
- Analytical skills.
- Excellent communication skills, both oral and written.
- Attention to detail and ability to spot errors and inconsistencies.
- Professional attitude and ability to represent the company positively.
- Excellent reading and language comprehension.
- Ability to work with a team at all levels of an organization.
- Previous experience with contracts, administration, or related areas preferred.

Additional Skills & Qualifications

- High School Diploma or GED required.
- Experience with data entry and maintaining data integrity.
- Experience with Box, DocuSign, ServiceNOW, or other third-party insurance compliance platforms.
- Spanish bilingual is a plus.
- Experience managing vendor contracts and collecting certificates of insurance.

Work Environment The position is full-time, with hours from 8 AM to 5 PM or 9 AM to 6 PM, Monday through Friday, onsite. The work is conducted in a pleasant office setting with cubicle-style desks, conveniently located near the International Mall and the Airport.
Job Type & Location
This is a Contract position based out of Tampa, FL.
Pay and Benefits
The pay range for this position is $21.00 - $21.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Tampa, FL.
Application Deadline
This position is anticipated to close on Nov 17, 2026.
Workplace Type
This is a fully onsite position in Tampa,FL.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.