Operations Coordinator

Job Title: Operations Coordinator Job Description
The Operations Coordinator supports day-to-day laboratory operations by maintaining inventory, coordinating logistics, and ensuring lab spaces remain safe, supplied, and fully functional. This role works closely with lab personnel, vendors, and facilities teams to manage materials, equipment, and documentation in a regulated biotech environment, helping to keep overall lab operations running smoothly.
Responsibilities
- Maintain and restock laboratory inventory and supplies to ensure all lab spaces remain properly stocked and operational.
- Receive, organize, store, and distribute materials in an accurate and timely manner.
- Support shipping and receiving activities, including coordination of inbound and outbound materials.
- Replace and move gas cylinders as needed, following appropriate safety procedures.
- Support equipment maintenance by coordinating service visits and assisting with routine upkeep.
- Perform routine facility and laboratory maintenance tasks to keep work areas clean, safe, and functional.
- Handle waste removal, including hazardous and biohazardous materials, in compliance with safety and regulatory requirements.
- Support secure and restricted laboratory areas by following access and handling procedures.
- Assist with GMP material transfers and limited activities within GMP areas as directed.
- Complete required documentation and updates in Qualio or similar QMS/document-control systems.
- Coordinate with external vendors and internal stakeholders to ensure timely delivery of services and supplies.
- Respond to day-to-day requests from laboratory personnel and provide high-quality operational support.
- Help ensure overall lab operations run smoothly by proactively identifying and resolving logistical or facilities-related issues.
Essential Skills
- Approximately 1+ year of relevant experience in a laboratory, facilities, warehouse, hospital, or similar operations environment.
- Experience with inventory management and restocking processes.
- Background in logistics, operations, or facilities operations.
- Comfort working in a physical, hands-on role that may involve moving materials and equipment.
- Comfort working around laboratory materials and hazardous or biohazardous waste.
- Experience with shipping and receiving activities.
- Experience with gas-cylinder handling or nitrogen handling.
- Exposure to laboratory inventory processes in a biotech, pharma, or other regulated environment.
- Experience supporting equipment maintenance coordination.
- Ability to follow standard operating procedures (SOPs), safety procedures, and documentation requirements.
- Strong attention to detail and commitment to accuracy in documentation and inventory.
- Strong customer-service mentality with a focus on supporting internal laboratory personnel.
- Strong communication skills and reliable follow-through on tasks.
- Team-oriented mindset with the ability to collaborate effectively with colleagues and vendors.
Additional Skills & Qualifications
- 1+ year of laboratory experience, preferably in a biotech or pharmaceutical environment.
- Experience working in a regulated environment with exposure to GMP processes.
- Familiarity with GMP material handling and transfers.
- Experience handling hazardous and biohazardous waste in a laboratory setting.
- Experience with laboratory inventory systems and facilities operations.
- Familiarity with Qualio or a similar QMS/document-control system.
- Experience interacting with scientific vendors and coordinating vendor services.
- Interest in developing broader experience across lab operations, facilities, vendor management, equipment coordination, documentation, and GMP activities.
- Motivation to grow within a small team and take on increasing responsibility over time.
Work Environment
This role is based in a laboratory and facilities environment within the biotech sector, working closely with lab spaces, equipment, and materials. Typical hours are either 7:30 AM4:00 PM or 8:30 AM5:00 PM, with some flexibility based on team coverage needs. The position involves a physical, hands-on work setting that includes handling gas cylinders, laboratory supplies, and hazardous or biohazardous waste while following established safety procedures. You will work as part of a small, collaborative team where communication, follow-through, and shared responsibility are valued. Leadership emphasizes mentorship, an open-door approach, limited micromanagement, and recognition of employees contributions, offering exposure to multiple areas of biotech operations and clear opportunities for career growth.
Job Type & Location
This is a Contract to Hire position based out of South San Francisco, CA.
Pay and Benefits
The pay range for this position is $28.00 - $34.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract to Hire position based out of South San Francisco, CA.
Application Deadline
This position is anticipated to close on Nov 17, 2026.
Workplace Type
This is a fully onsite position in South San Francisco,CA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.