About this role
# Order Management Executive – Non-Trade Vendors
Location: India
Function: Order Management / Procurement Operations
ERP: SAP Business One
We are looking for an Order Management Executive – Non-Trade Vendors to manage purchase orders and vendor coordination for non-trade expenses such as services, rent, IT, administration, marketing, and other operational requirements .
The role will focus on ensuring accurate PO creation, proper approvals, vendor documentation, GRN coordination, and complete documentation for smooth invoice processing and payment.
Key Responsibilities
- Receive purchase requests from departments and verify the appropriate budget owner and approvals .
- Obtain and compare at least three quotations and document the vendor selection.
- Create accurate non-trade Purchase Orders (POs) in SAP Business One according to the approval matrix.
- Onboard non-trade vendors and ensure complete documentation, including trade licence, tax registration, and bank details .
- Coordinate with requesting departments for delivery or service confirmation and GRN .
- Submit complete PO, GRN, and invoice packs to Accounts & Finance for booking and payment.
- Maintain and regularly update the PO tracker .
- Review open POs older than 60 days and ensure they are closed or escalated monthly.
- Coordinate with vendors and internal teams to resolve PO, documentation, and delivery-related issues.
Key Performance Indicators
- PO accuracy: 98% or higher
- Three-quote compliance: 100% or approved exception
- Vendor onboarding documentation: 100% complete before the first PO
- Open POs above 60 days: Reviewed and closed or escalated monthly
Requirements
Requirements
- Graduate, preferably in Commerce, Business Administration, Supply Chain, or a related field .
- 2–4 years of experience in order management, purchasing, procurement operations, or a similar role.
- Hands-on experience with SAP Business One or a similar ERP system .
- Good knowledge of Microsoft Excel .
- Strong attention to detail and documentation.
- Good vendor coordination and follow-up skills.
- Organised and process-oriented, with a strong focus on approvals and compliance .
- Comfortable working with teams across different countries and time zones.
Working Conditions
The position is based in India , with working hours requiring flexibility to overlap with UAE and other country teams when needed.