Legal Practice Assistant

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

We invite you to explore the position below and to submit your application to join our team!

The Legal Practice Assistant (LPA) provides administrative support for attorneys and other timekeepers in the Environmental & Natural Resources Practice Group. The LPA performs a wide variety of administrative tasks and delivers a high level of customer service, while consistently producing an excellent work product.  The LPA will anticipate, plan, and proactively meet the business needs of the attorneys and execute assignments demonstrating a general knowledge of the assigned timekeepers’ practice areas and clients to ensure extraordinary client satisfaction.

Essential Responsibilities:

- Perform a range of routine administrative tasks for attorneys and other timekeepers.
- Support new client and business development efforts by opening and closing new matters and submitting requests for conflicts of interest checks.
- Process expense reimbursement requests and process invoices in a timely manner.
- Prepare and update reports and presentations using Microsoft Office Suite and applying firm branding and style guide standards.
- Handle tasks related to client billing, such as distribution and review of client invoices; maintain current knowledge of billing requirements from clients.
- Liaise with administrative departments to coordinate all aspects of workflow support for attorneys.
- Prepare routine correspondence, read and route mail, conduct general research, and maintain files.
- Provide coverage for phone contacts and routing of voice mail messages.
- Ensure effective calendar management, with the ability to prioritize meetings and resolve calendar conflicts; proactively organize and manage schedule changes for events and meetings.
- Arrange domestic and international travel and create and submit related expense reports.
- Collaborate with resources inside and outside the firm, as appropriate, to complete projects or tasks.
- Provide overflow assistance to administrative legal support team.
- Assist in fostering an environment of superior customer service, collaboration, commitment, team spirit, pride, and trust.

- Maintain attorney bar membership records and CLE records.

Required Knowledge, Skills, and Abilities:

- Demonstrate a willingness to learn, develop new skills, and grow as an independent thinker.
- Demonstrate a positive, "can do" attitude and take initiative to assist on a variety of projects and responsibilities.
- Strong interpersonal skills, with the ability to build effective working relationships with individuals at all levels of the firm, as well as clients and vendors.
- Demonstrates a strong commitment to providing high-quality, professional service to both internal and external clients.
- Ability to manage multiple projects and competing priorities in a deadline-driven environment.
- Demonstrates initiative and sound judgment in setting priorities and seeing projects through to completion.
- Ability to work effectively both independently and collaboratively as part of a team to promote consistent and efficient workflows.
- Strong verbal and written communication skills.
- Excellent grammar, punctuation, proofreading, and attention-to-detail skills.
- Strong commitment to client service, ethical conduct, and firm values.
- Ability to maintain the confidentiality of attorney, client, and firm information.
- Demonstrated ability to self-manage and work effectively in remote, hybrid, and in-office environments.

Required Education:

- Bachelor’s degree or a combination of experience, education or training that demonstrates the ability to perform the duties of the position.

Preferred Education:

- N/A

Certification(s):

- N/A

Required Qualifications:

- Minimum two (2) years of experience working in an administrative support role in a legal or professional services environment.

- Demonstrated proficiency in Microsoft Office, with strong skills in Word, Excel, and PowerPoint.

Preferred Qualifications:

- Experience working in Environmental & Natural Resources .

#LI-Hybrid

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.

This position description is intended to describe the general content of and requirements for the performance of the job.  The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice . If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at [email protected] .

Equal Employment Opportunity
Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience.

Hiring Salary Range:
$60,000.00 - $80,000.00