Property Management Specialist - Level 2

Job Title: Property Management Specialist - Level 2 Job Description This role provides on-site administrative and operational support for a professional property management environment, with a strong focus on invoice processing, purchase orders, contracts, vendor coordination, and tenant communications. The position offers the opportunity to work closely with a small, collaborative team while ensuring smooth day-to-day property operations during a maternity leave coverage period. The ideal candidate brings solid experience in property or real estate support, is highly organized, and is comfortable managing multiple priorities in a fast-paced setting. Responsibilities

- Process invoices accurately and on time to support accounts payable activities.
- Create and manage purchase orders and contracts in alignment with property management procedures.
- Coordinate and maintain clear, professional communication with tenants regarding property-related matters.
- Schedule vendor visits and site services to ensure timely completion of maintenance and operational activities.
- Provide comprehensive administrative support for daily property operations and facilities management.
- Maintain professional and responsive communication with internal stakeholders, tenants, and vendors.
- Support day-to-day property management functions, including documentation, record keeping, and follow-up on open items.
- Assist with general real estate and leasing support activities as needed.
- Prioritize and manage multiple tasks, deadlines, and requests in a fast-paced environment.
- Collaborate closely with the immediate team to ensure consistent coverage and continuity of service during the assignment.

Essential Skills

- Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and related tools.
- Hands-on experience using Yardi for property management or related functions.
- Experience with the MRI Accounting Platform, with the ability to navigate and utilize it effectively for accounting and reporting tasks.
- Strong written communication skills, including the ability to draft clear, professional emails and documents.
- Strong verbal communication skills for interacting with tenants, vendors, and internal stakeholders.
- Professional demeanor and presentation in all internal and external interactions.
- Previous administrative support experience, preferably in property management, facilities, or real estate environments.
- Ability to manage multiple priorities and deadlines with a high degree of organization and follow-through.
- Demonstrated professionalism and strong customer service orientation.
- Excellent organizational skills and attention to detail.
- Ability to work independently with minimal supervision while maintaining high-quality output.
- High School Diploma or GED.
- 24 years of relevant property management, facilities, administrative, or real estate support experience.

Additional Skills & Qualifications

- Property management experience, particularly in a commercial real estate setting.
- Commercial real estate administrative experience, including support for leasing or building operations.
- Experience supporting vendors and managing tenant communications in a property management context.
- College degree preferred but not required.
- Experience in real estate, property management, leasing, customer service, or administrative support roles.
- Strong customer service skills with a focus on responsiveness and tenant satisfaction.
- Ability to remain organized and detail-oriented while handling a high volume of tasks.
- Comfort working independently while collaborating effectively with a small team.
- Willingness to learn and adapt to specific property management processes and tools, with training provided as needed.

Work Environment The role is fully on-site in a professional property management environment in the San Jose, CA area, with the primary work location likely in Palo Alto or Sunnyvale due to ongoing renovations. The standard schedule is Monday through Friday, 8:00 AM to 5:00 PM. The position operates within a small, close-knit team and reports directly to a hiring manager, offering frequent interaction with tenants, vendors, and internal stakeholders. The work involves regular use of Microsoft Office Suite, Yardi, and the MRI Accounting Platform, with training provided to support success in these systems. The environment emphasizes professionalism, clear communication, and strong administrative performance, with a focus on tenant-facing and vendor-facing responsibilities. Dress and conduct are expected to reflect a polished, professional office setting. This is a defined-term assignment providing coverage during a maternity leave, with potential for extension depending on business needs.
Job Type & Location
This is a Contract position based out of San Jose, CA.
Pay and Benefits
The pay range for this position is $10.00 - $10.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of San Jose, CA.
Application Deadline
This position is anticipated to close on Nov 6, 2026.
Workplace Type
This is a fully onsite position in San Jose,CA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.