Department Human Resources Specialist

Job Profile:
HR Services Specialist 2

Job Family:
HR Services

Time Type:
Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:
Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Performs human resources activities in the areas of recruitment, retention, benefits, and troubleshooting payroll issues. Provides services as a resource contact disseminating information on rules, regulations, procedures, and statutes.

Job Description:

The School of Life Sciences is seeking a Department Human Resources Specialist . The Department HR Specialist, will provide human resources support and coordination for the School of Life Sciences, with responsibilities spanning recruitment, hiring, onboarding, employee job and position changes, separations, flexible work arrangements, payroll reporting and reconciliation, and employee affiliations. Serves as a resource to hiring managers and supervisors, ensuring employment transactions are processed accurately and timely in accordance with university policies and procedures. Maintains confidential personnel records, supports compliance and audit requirements, and contributes to efficient HR operations through accurate record keeping, reporting, and process coordination.

Position Salary Range: $55,000 - $60,000 annually

Essential Duties:

- Provide guidance to hiring managers and supervisors on recruitment processes, position requirements, and effective sourcing strategies to support successful hiring outcomes.
- Coordinate recruitment, hiring, and onboarding for university staff and student employees, serving as a resource to hiring managers throughout the process. Responsibilities include managing Workday recruitment requisitions, preparing job postings, screening applicants, participating in interviews, coordinating job offers, and ensuring required onboarding activities and new hire checklists are completed.
- Coordinate and process Flexible Work Arrangements (FWAs), ensuring required documentation, approvals, and Workday updates are completed in accordance with university guidelines and established procedures.
- Process and coordinate employee job and position changes, including promotions, salary adjustments, FTE changes, additional pay requests, supervisory and departmental changes, renewals, and other employment updates in accordance with university policies and procedures.
- Coordinate employee separation processes, including preparing and processing required documentation and supporting involuntary termination procedures as needed.
- Send pay period time reporting deadline email reminders, coordinate biweekly time reporting activities by running and reviewing reports before payroll close to verify time entry, approval, and other relevant statuses, and download and maintain post-close reports for recordkeeping and reconciliation.
- Review and reconcile payroll reports to ensure accurate and timely payroll submissions, investigate and resolve discrepancies, and maintain appropriate supporting documentation for audit purposes.
- Administer affiliation requests for the School of Life Sciences, including courtesy affiliations, contingent workers, adjunct affiliations, affiliated faculty, and volunteers, in accordance with applicable university procedures.
- Maintain accurate, organized, and confidential electronic personnel records in accordance with university policies, applicable records retention requirements, and relevant state and federal guidelines.
- Utilize Workday and other HR systems, databases, and software to process employment transactions, maintain records, prepare reports, and support the accurate and timely completion of HR activities.
- Evaluate existing HR processes and workflows to identify opportunities for improvement, recommend practical solutions, and leverage technology to streamline operations, enhance accuracy, and improve efficiency.
- Assist in developing and updating internal procedures, process documentation, and job aids to reflect changes in university policies, procedures, and SOLS business practices; develop slide presentations for new-hires, employee communications, important updates, and other recognition or engagement opportunities.
- Respond to inquiries from faculty, staff, students, supervisors, and university partners by phone, email, and in person, providing accurate information, guidance, and assistance or referring questions to appropriate resources.
- Collaborate with the SOLS Personnel Office team, hiring managers, supervisors, and university offices, including the Office of Human Resources, to coordinate HR activities, address issues, and support compliance with university policies and procedures.
- Cross-train with other team members and provide backup for HR functions as needed to support continuity of operations, manage changing priorities, and meet the needs of the School.
- Perform other related duties as assigned to support the effective operation of the SOLS Personnel Office.

Desired Qualifications:

- Experience supporting academic HR operations in a higher education environment.
- Demonstrated proficiency with Workday and/or PeopleSoft, including navigating systems, reviewing employee data, and processing HR transactions.
- Experience supporting high-volume recruiting, hiring, and employee job changes while maintaining accuracy and meeting deadlines.
- Experience using applications such as Microsoft Word, Excel (including formulas), Adobe Acrobat, Airtable, or similar tools to prepare correspondence, maintain tracking records, and generate reports.
- Experience reviewing reports and HR data to identify discrepancies, follow up on outstanding items, and support payroll reconciliation and time reporting processes.
- Ability to maintain confidentiality when handling sensitive employee, payroll, and personnel information.
- Demonstrated ability to manage competing priorities, track deadlines, and follow through on time-sensitive assignments in a changing work environment.
- Experience developing or updating process documentation, job aids, tracking tools, or other resources to improve consistency and efficiency.
- Ability to communicate HR procedures and requirements clearly, provide responsive customer service, and work collaboratively with employees and colleagues.
- Demonstrated initiative in learning new processes, identifying potential issues, and recommending practical solutions to improve day-to-day operations.

Working Environment:

- Activities are performed in an environmentally controlled office setting, subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work. Frequent bending, reaching, lifting, pushing, and pulling up to 25 pounds. Regular use of standard office equipment.

Department Statement: The School of Life Sciences (SOLS) has provided a vital hub for creative excellence at Arizona State University, with more than 670 faculty, graduate students, postdoctoral fellows and staff, and research that ranges from studies on biodiesel and biohydrogen to vaccine development and the conservation of whales. As ASU’s first academic unit to fully reflect President Michael Crow’s integrated, interdisciplinary vision for the New American University, the School of Life Sciences offers active and evolving platforms for collaborative, cutting-edge research and faculty whose discovery is freed from traditional institutional boundaries.

Driving Requirement:
Driving is not required for this position.

Location:
Campus: Tempe

Funding:
No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub .

To be considered, your application must include all of the following attachments:

- Cover letter
- Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf . You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU   Compensation Estimator

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.