Administrative Partner and Office Manager

Meta is seeking an experienced Administrative Partner and Office Manager to support multiple data center leaders. The person in this role will need to be an effective problem-solver and an organizational force given heavy calendaring, meeting management, and complex travel planning. Additionally, the successful candidate will have experience communicating effectively with stakeholders at multiple levels, including leadership, cross-functional partners, and external contacts and will be resourceful in building relationships across the data center teams.

This position is full-time and is eligible for hybrid work (up to two days per week remote).

Responsibilities

Coordinate internal and external meetings for up to two leaders
Manage hectic and complex calendars
Coordinate both domestic and international travel arrangements
Main POC for all data center office/administrative topics (may also include local leased sites when they roll-up to a greenfield)
Visitor management
Provide operational support for the entire office to include partnering with IT, Facilities, Culinary, Microkitchen, Security, and Health and Safety teams (where these resources exist)
Facilitate site meetings through agenda collection, action item tracking, and note taking
Collaborate on arranging and structuring senior leadership visits to the site
Prepare expense reports and purchase requisitions
Organize space planning for the site
Organize all-hands, off-site and onsite events, including those that require XFN collaboration
Build cross-functional relationships between teams
Responsible for site specific communications and tooling
Be a culture carrier for the local data center, including welcoming new hires
Participate in the global data center admin community
General administrative duties

Qualifications

3+ years of relevant experience providing administrative support to 1 or more executives
3+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
3+ years of relevant calendar management and expense report management experience for 1 or more executives
Experience balancing competing priorities
Experience with Microsoft Office and Google Suite BA/BS
Event planning experience
Experience collaborating with and partnering closely with other administrative professionals and key cross functional partners
Experience maintaining confidentiality and discretion in all partnerships
Experience in prioritizing multiple assignments quickly
Experience developing and delivering communications to broad and diverse audiences
Experience adhering to and implementing responsible, ethical AI practices (e.g., risk assessment, bias mitigation, quality and accuracy reviews)
Demonstrated ability to integrate AI tools to optimize/redesign workflows and drive measurable impact (e.g., efficiency gains, quality improvements)
Demonstrated ongoing AI skill development (e.g., prompt/context engineering, agent orchestration) and staying current with emerging AI technologies