Executive Business Partner

Executive Business Partner

Waste Solution Services (WSS)

Location: Deerfield Beach, Florida
Work Arrangement: Full-Time, In-Office
Reports To: Managing Partner
Compensation: $65,000–$90,000 base salary + discretionary annual bonus

About the Role

Waste Solution Services (WSS) is seeking a highly organized, proactive, and resourceful Executive Business Partner to work directly with the Managing Partner.

This is a multifaceted position for someone who can operate as an extension of the Managing Partner, helping manage priorities, coordinate business activities, oversee projects, and ensure important initiatives move forward.

The ideal candidate is more than an administrative assistant. They are someone who takes ownership, anticipates needs, solves problems independently, and brings structure and accountability to a fast-moving business environment.

You will serve as a trusted partner to the Managing Partner, helping manage day-to-day priorities while ensuring that projects, communications, and operational responsibilities are handled efficiently.

Key Responsibilities

Executive Support & Prioritization

- Manage the Managing Partner's calendar, scheduling, meetings, and competing priorities.
- Organize and prioritize incoming emails, communications, and requests.
- Help prepare meeting agendas, presentations, reports, and briefing materials.
- Track commitments and follow up to ensure important items are completed.
- Coordinate domestic travel, accommodations, and itineraries.

Business & Project Coordination

- Oversee special projects and strategic initiatives from start to finish.
- Coordinate with department heads and key personnel to ensure deadlines and deliverables are met.
- Track outstanding projects, identify bottlenecks, and proactively address delays.
- Help translate high-level objectives into actionable tasks and timelines.
- Maintain visibility into important business initiatives and ensure consistent follow-through.

Operational & Administrative Management

- Coordinate vendor relationships, service providers, and external business contacts.
- Assist with office operations, administrative processes, and internal organization.
- Identify inefficiencies and implement improved systems and workflows.
- Help establish accountability and consistency across recurring business activities.
- Manage confidential information and sensitive communications with discretion.

Technology, AI & Process Improvement

- Identify opportunities to leverage AI and automation to improve productivity.
- Implement tools and systems that streamline administrative and operational workflows.
- Help organize digital information, documentation, and internal processes.
- Research solutions and independently execute improvements where appropriate.

Qualifications & Experience

- 3–7+ years of experience in executive support, business operations, project coordination, or a similar role.
- Previous experience supporting a CEO, Managing Partner, President, or senior executive preferred.
- Exceptional organizational skills and the ability to manage multiple priorities simultaneously.
- Strong written and verbal communication skills.
- Highly proactive, resourceful, and capable of working independently.
- Strong judgment and discretion when handling confidential information.
- Comfortable coordinating with executives, department heads, vendors, and external contacts.
- Proficiency with Microsoft Office, Google Workspace, and modern productivity tools.
- Familiarity with AI tools and workflow automation is a plus.

What We're Looking For

We are looking for someone who takes initiative without waiting to be told what to do. Someone who can recognize what needs attention, anticipate problems before they arise, and independently drive tasks through completion.

The right person will be comfortable working in a fast-paced environment, handling both high-level projects and day-to-day details, and serving as a reliable right hand to the Managing Partner.

This is an opportunity for someone looking to grow alongside leadership and take on increasing responsibility as the organization continues to expand.

Notice: WSS does not accept unsolicited contact from recruiters, agencies, or third-party vendors. Applicants must complete the official application to be considered. Direct emails or phone calls to the Company will not be accepted and may result in disqualification from consideration.