About this role
- Coordinate and schedule meetings, appointments, and business discussions, ensuring effective time and schedule management.
• Maintain and update meeting calendars, ensuring timely reminders and notifications for all scheduled engagements.
• Liaise with internal departments and external stakeholders to facilitate seamless meeting coordination and communication.
• Prepare and circulate meeting invitations, agendas, supporting documents, and relevant information to all participants.
• Oversee the operational arrangements for meetings, including venue bookings, virtual meeting links, and participant confirmations.
• Serve as a central coordination point for communication and information flow between departments and stakeholders.
• Communicate meeting-related updates, instructions, and requirements to the respective teams, ensuring proper alignment.
• Document and circulate meeting minutes, key discussion points, decisions, and action items, wherever required.
• Monitor and follow up on assigned action items with relevant stakeholders to ensure timely completion.
• Maintain and organize meeting-related documents, presentations, reports, and other administrative records.
• Provide operational and administrative coordination support to ensure smooth execution of business activities and management requirements.
Requirements
- Bachelor's degree in Business Administration, Management, Commerce, or any related discipline. Recent graduates are encouraged to apply.
- Excellent verbal and written communication skills in English and Hindi (both languages are mandatory).
- Strong organizational, planning, and coordination abilities.
- Good time-management skills with the ability to manage multiple tasks simultaneously.
- Good proficiency in MS Office (Word, Excel, and PowerPoint).
- Ability to coordinate effectively with different departments and stakeholders.
- Strong interpersonal skills and a proactive approach to follow-ups and task completion.