Finance Officer- Mozambique

The Finance Officer provides financial administration, accounting and operational support to the EKN programme and supports effective financial management, reporting, compliance and control processes within the country office.

The role is responsible for processing financial transactions, maintaining accounting records, supporting budgeting and reporting activities, administering payroll inputs, supporting partner financial monitoring activities and ensuring compliance with organisational policies and donor requirements.

Working closely with the Finance Manager, programme teams and country partners, the Finance Officer helps ensure accurate financial information, efficient financial operations and strong financial accountability across programme activities.

Key Performance Areas

Financial Processing, Accounting and Reconciliations

Purpose

Support accurate and timely financial transaction processing and accounting activities.

Key Accountabilities

- Process invoices, payment requests and financial transactions in accordance with organisational policies.
- Prepare and process supplier payments and staff reimbursements.
- Capture and maintain accounting records within approved financial systems.
- Prepare journals and supporting schedules as required.
- Perform bank, vendor and balance sheet reconciliations.
- Maintain accurate records of financial transactions and supporting documentation.
- Support month-end and year-end financial processes.
- Assist with maintaining fixed asset and inventory records.

Partner Financial Administration and CBO Support

Purpose

Support financial administration, monitoring and compliance activities for community-based organisations (CBOs) and programme partners.

Key Accountabilities

- Support partner financial due diligence and onboarding processes.
- Assist with the review of partner budgets, financial reports and supporting documentation.
- Monitor submission of partner financial reports and expenditure documentation.
- Support partner compliance with donor and organisational financial requirements.
- Assist with partner financial monitoring visits and financial assessments.
- Support implementation of partner capacity-strengthening activities relating to budgeting, reporting and financial management.
- Maintain partner financial records and compliance documentation.
- Follow up on outstanding partner reporting requirements and action items.

Budget Monitoring, Reporting and Financial Analysis Support

Purpose

Support budgeting, forecasting and financial reporting processes.

Key Accountabilities

- Assist in the preparation of programme budgets and forecasts.
- Monitor expenditure against approved budgets.
- Track financial commitments and spending trends.
- Support preparation of donor and internal financial reports.
- Assist with variance analysis and expenditure tracking.
- Prepare routine financial data and reports for review by the Finance Manager.
- Support cash flow monitoring and funding request preparation.

Compliance, Audit and Internal Controls

Purpose

Support financial compliance, internal control and audit processes.

Key Accountabilities

- Ensure financial documentation is complete and properly filed.
- Support implementation of financial policies and procedures.
- Perform routine compliance checks on financial documentation.
- Support donor, statutory and internal audit processes.
- Assist in resolving audit queries and implementing corrective actions.
- Maintain compliance records and financial documentation.
- Escalate compliance concerns and control weaknesses appropriately.

Payroll, Procurement and Operational Financial Support

Purpose

Provide operational financial support to programme implementation and administration.

Key Accountabilities

- Prepare payroll inputs and employee payment information.
- Support payroll reconciliations and employee finance queries.
- Assist with procurement administration and documentation reviews.
- Support processing and tracking of contracts, purchase orders and service agreements.
- Coordinate payment documentation and supplier administration.
- Maintain vendor records and supplier information.

Customer Service and Stakeholder Support

Purpose

Provide responsive finance support to programme teams and stakeholders.

Key Accountabilities

- Respond to routine finance queries from employees, partners and suppliers.
- Support programme teams with financial processes and requirements.
- Assist managers with financial documentation and reporting requests.
- Build positive working relationships with internal and external stakeholders.
- Promote a customer-service approach to finance support.

Key Deliverables

- Accurate and timely processing of financial transactions.
- Complete and compliant financial records.
- Timely partner financial reporting and monitoring support.
- Accurate reconciliations and financial documentation.
- Effective support for budgeting and reporting processes.
- Strong compliance with financial policies and donor requirements.
- Efficient financial support to programme teams and partners.
- Positive financial audit outcomes and compliance results.

Qualifications, Experience and Competencies

Essential

- Diploma or Degree in Accounting, Finance, Business Administration or a related field.
- Studying towards ACCA, CPA, CIMA or equivalent qualification advantageous.

Preferred

- Professional accounting qualification advantageous.
- ERP or accounting system certification advantageous.

Experience

Essential

- Minimum 3-5 years' experience in finance, accounting or financial administration.
- Experience processing financial transactions and reconciliations.
- Experience supporting financial reporting processes.
- Experience using accounting or ERP systems.
- Experience working with Excel and financial reporting tools.

Preferred

- Experience within NGOs, INGOs or donor-funded programmes.
- Experience supporting donor-funded projects.
- Experience supporting partner or CBO financial monitoring processes.
- Experience working with grants and compliance requirements.

Reporting & Team Structure

- Reports to: Finance Manager
- Collaborates with: Internally: the country team, and the Global Support Hub finance, operations and global resource mobilisation departments. Externally: country-specific vendors and donors
- Supervises: n/a

Working Conditions

- Employment Type: Full-time
- Location: Mozambique

Compensation and Benefits

- Competitive salary and performance-based incentives
- Comprehensive benefits (health, retirement, leave)
- Opportunities for growth, leadership, and professional development