Portfolio Support Officer

On behalf of HSE, we are looking for a Portfolio Support Officer (Inside IR35) for a 6 month hybrid contract based in either Bootle, Basingstoke, Birmingham, Bristol, Glasgow, Leeds or Nottingham .

At the Health and Safety Executive, we believe everyone has the right to come home safe and well from their job. Our mission is to prevent work-related death, injury, and ill health.

Our roots stretch back to 1833. The modern HSE is an independent regulator with a wide reach across many employment sectors. Using world leading science, we have helped protect millions of people from devasting injury and suffering through our diverse regulatory activities.

We concentrate effort on the most serious risks, targeting industries with the greatest hazards, and sectors with the worst risk management record. We hold people to account where we have to, and we are firm but fair when using our legal powers. We also provide support to businesses through free guidance and advice tailored to business needs. By giving them the confidence to manage risks sensibly, we boost productivity, support the economy, and contribute to a fairer society. We work hard to help maintain an effective regulatory framework, playing our part in providing proportionate and accountable legal requirements.

The world of work is always changing. We use science to understand these changes. And that understanding helps us all prepare for the workplaces of tomorrow... so Great Britain continues to be one of the safest and best places to work and do business.

As a Portfolio Support Officer , your main responsibilities will be to:

- Organise and attend governance meetings to provide accurate and timely written records of minutes, actions and decisions for distribution to meeting attendees.
- Plan and organise meetings, workshops, events etc , including checking availability of required attendees, booking meeting rooms and facilities, and distributing associated papers in advance and after meetings.
- Communicate across the Division to prompt and gather information.
- Maintain portfolio documentation whilst adhering to version control and assist with making revisions to templates, standard documentation and frameworks.
- Monitor the PMO mailbox between 9am and 5pm and ensure that queries received are answered in a timely manner - including referral of queries to other team members as needed.
- Assist with revisions of the PMO SharePoint site and ensure it is populated with the most up to date tools and templates.

Essential:

- Proven experience organising and coordinating governance meetings, including agenda preparation, minute taking, action tracking and distribution of meeting outputs.
- Excellent administrative and organisational skills with the ability to plan and manage multiple meetings, workshops and events, coordinating stakeholders and logistics effectively.
- Experience maintaining project, programme or portfolio documentation, including version control , document management and adherence to governance processes.
- Demonstrable experience managing shared mailboxes and responding to enquiries within agreed service levels, escalating issues where appropriate.
- Proficiency in Microsoft 365 applications, including SharePoint, Teams, Word, Excel and Outlook, with experience maintaining SharePoint sites and managing document repositories, tools and templates.
- Strong attention to detail and ability to produce accurate, high-quality documentation while working to tight deadlines in a fast-paced PMO, project support or business support environment.

Please be aware that this role can only be worked within the UK and not Overseas.

Disability Confident

As a Disability Confident employer, HSE encourage applications from disabled and neurodivergent candidates . Applications from candidates who identify as having a disability and meet the essential criteria for the role will be prioritised for review. Where application volumes are high, additional role-specific and desirable criteria may be applied as part of the shortlisting process which may include holding active security clearance.

In applying for this role, you acknowledge the following "this role falls in scope of the Off Payroll Working in the Public Sector legislation. Any rates of payment quoted will reflect the gross rate per day for the assignment and will be subject to appropriate taxes and statutory costs. As such the payment to the intermediary and your income resulting from this contract will be different".