Finance and Administration Assistant

Duration: December 15, 2026- September 30, 2027

The Opportunity:

Under the supervision of the Finance & Administration Manager, the Finance and Administration Assistant assists the finance team to ensure the transactions and financial records of the accounts are up to date.

The Abt Global Central Mechanism supports malaria vector control and HIV/AIDS service delivery in 14 partner countries, with the goal of improving health outcomes for target populations while strengthening the planning, data management, and implementation capacity of host-country governments and local institutions. The project sustains uninterrupted malaria vector control interventions, including insecticide-treated net (ITN) distribution, indoor residual spraying (IRS), and spatial emanators, as well as HIV prevention, testing, and treatment services. Across partner countries, the project identifies opportunities to align and transition vector control data collection to national Health Management Information System (HMIS)/DHIS2 platforms. It also strengthens HIV laboratory referral and quality management systems and supports entomological and insecticide-resistance surveillance, including monitoring for Anopheles stephensi , in priority countries. In collaboration with government counterparts, the project identifies functions for transition and provides support to advance government memorandum of understanding (MOU) objectives. This project runs for 12 months in Ghana from October 1 through September 30, 2027.

Core Responsibilities

- Assist the Accountant with the timely submission of the ROV in accordance with Abt procedures and policies.

- Scan and upload all financial documents into Abt’s web-based accounting software

- Assist the Accountant with preparation of payment vouchers and corresponding checks.

- Assist the Accountant with the review of invoices and expense reports before payment and following up with vendors and staff to gather back up documentation.

- Perform general clerical duties, including but not limited to photocopying, scanning, faxing, filing, and mailing.

- Provide office administrative support including organization and facilitation for internal meetings, drafting agendas, and taking minutes;

- Maintain hard copy and electronic versions of a project archive, including contract and subcontract documents, client approvals, consultant documents, travel files, procurement files, project deliverables, project reports, and minutes of meetings.

- Manage and document correspondence between project offices, the home office, the client, other partners, and stakeholders.

- Assist staff in the process of completing Timesheets and completing Advance and Travel Expense Reports.

- Make logistical arrangements for project staff traveling outside their region or for international visitors as needed.

- Other duties as assigned by the supervisor.

What We Value:

Minimum Qualifications

- High School diploma + 4 years or associate degree + 2 years

- English proficiency.

Preferred Qualifications

- Associate degree in Accounting, Finance, Management, Business, or other relevant field

- At least 4 years’ experience in bookkeeping and preparing vouchers

- Prior experience in office administration.

- Knowledge and experience with Windows, Word, Excel, PowerPoint, and other data processing and graphical presentation software.

- Ability to assess problems and develop solutions.

- Excellent interpersonal communication skills and excellent organization skills.

- Experience in Quickbooks and/or enterprise resource planning software such as Deltek Costpoint

- Experience related to USG funded projects or other international development experience preferred.

What We Offer

We foster an environment where you can Thrive Your Way. Our innovative total rewards programs are designed to help balance your work and personal life. The approach toward your wellbeing centers around comprehensive benefits and professional development.

Abt Global is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Global provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.

Disclaimer: Abt Global will never ask candidates for money in exchange for an offer of employment.

Minimum Qualifications

High School Diploma + Four years of relevant experience, or Associates Degree + Two years of relevant experience

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Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.

Disclaimer: Abt Associates will never ask candidates for money in exchange for an offer of employment.