Administrative Assistant (1 Month Contract)

Job Title: Administrative Assistant Job Description This contract Administrative Assistant role provides high-level administrative and clerical support to ensure the smooth operation of the office while a team member is on short-term leave. The position focuses on managing information and communications, supporting day-to-day office functions, and assisting visitors, clients, and employees. The Administrative Assistant serves as a key point of contact, helping maintain organized records, accurate documentation, and efficient workflows. Responsibilities

- Perform general office duties, including ordering supplies, maintaining records management systems, and completing basic bookkeeping tasks.
- Prepare a variety of business documents such as invoices, reports, memos, letters, financial statements, and other correspondence.
- File, organize, and retrieve corporate documents, records, and reports to support efficient information access.
- Open, sort, and distribute incoming correspondence, including physical mail, faxes, and emails, ensuring timely delivery to the appropriate recipients.
- Draft and prepare responses to routine inquiries and general correspondence in a professional and timely manner.
- Greet and assist visitors, clients, and employees, providing courteous and helpful support in person and over the phone.
- Handle data entry tasks accurately and efficiently to support administrative and operational needs.
- Provide administrative and clerical support to the office team, helping coordinate daily activities and communications.
- Maintain organized files and information systems while ensuring sensitive information remains confidential.
- Use Microsoft Office applications such as Word, Excel, and PowerPoint to create, edit, and manage documents and reports.
- Manage personal workload effectively, prioritizing tasks and meeting deadlines with minimal supervision.

Essential Skills

- Strong verbal and written communication skills to prepare documents and correspond with internal and external contacts.
- Effective multi-tasking abilities to handle multiple responsibilities and requests in a fast-paced office environment.
- Customer service skills to interact professionally with visitors, clients, and employees.
- Interpersonal skills to collaborate with colleagues and maintain positive working relationships.
- Ability to work independently and manage ones time efficiently, with minimal supervision.
- Ability to keep information organized, maintain accurate records, and manage filing systems.
- Ability to handle confidential information with discretion and professionalism.
- Previous experience using computer applications such as Microsoft Word, Excel, and PowerPoint.
- High school diploma or GED required.
- 02 years of experience in administrative support, clerical work, or a related office environment.

Additional Skills & Qualifications

- Experience providing administrative support in an office setting, including clerical tasks and document preparation.
- Data entry experience with attention to detail and accuracy.
- Background in customer service, with a focus on assisting visitors and responding to inquiries.
- Familiarity with general administration practices, including organizing records and managing office supplies.
- Comfort working with standard office software and tools, particularly the Microsoft Office suite.
- Ability to remain organized while handling multiple priorities and deadlines.

Work Environment This is a contract, onsite position with a Monday through Friday schedule, typically from 8:00 a.m. to 5:00 p.m. The role is based in an office environment where the Administrative Assistant works directly with staff, visitors, and clients. Paid parking is provided. Interviews for the role are conducted virtually, but all work is performed on location. The position involves regular use of computers and standard office equipment, including Microsoft Word, Excel, and PowerPoint, and requires professional office attire appropriate for greeting and assisting visitors.
Job Type & Location
This is a Contract position based out of Austin, TX.
Pay and Benefits
The pay range for this position is $20.00 - $20.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Austin, TX.
Application Deadline
This position is anticipated to close on Nov 19, 2026.
Workplace Type
This is a fully onsite position in Austin,TX.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.