Senior Title Agent

Project:  A major natural gas pipeline project in the Permian Basin, Texas

Reports to:  Title Supervisor (or Project Manager / ROW Supervisor)

Classification:  Full-time

Location:  Permian Basin, Texas — on-site; travel across the project area as assigned

Purpose

The Senior Title Agent establishes clear, accurate ownership for the tracts and parcels on assigned projects — researching, verifying, and documenting title from tax records through vesting and marketable title. This role produces the chain-of-title and certificate work the rest of the acquisition effort depends on, working to Gray Hawk’s Title Standard: accuracy, detail, and pace are co-equal — neither perfectionism nor pace pressure is acceptable as a dominant failure mode.

Core Responsibilities

•  Pull tax cards from courthouses and locate them online to determine preliminary ownership of tracts and parcels.

•  Locate source and vesting deeds and compare them against tax cards to identify discrepancies.

•  Perform onsite and online research necessary for vesting and/or marketable title.

•  Prepare Chain of Title and Limited Title Certificates.

•  Assemble, post, and archive title files according to project protocols and procedures.

•  Maintain constant communication with the supervisor on how the work affects project scope, goals, and deliverables (Project Execution Plan); raise obstacles early and work with the supervisor on strategies to meet the client’s objectives.

•  Apply specialized title expertise where assigned (e.g., Indian land title, government title, mortgages, liens).

•  Navigate multiple client databases and use Microsoft Office effectively.

•  Represent the client and Gray Hawk with professionalism and integrity.

•  Follow Gray Hawk’s Field Safety Manual; acknowledge it and complete the Safety Training with the supervisor.

Success Metrics

•  Producing accurate chains of title and Limited Title Certificates independently, per project protocols.

•  Title files assembled and archived per project procedure with no protocol gaps.

•  Consistent communication cadence with the supervisor on status and obstacles.

•  Title deliverables consistently accurate and on pace — neither perfectionism nor pace pressure compromising the work.

•  Discrepancies and curative issues identified and escalated early, before they delay acquisition.

•  Recognized as a reliable, independent title resource across project types.

Required Qualifications

•  Minimum three (3) years of experience in right-of-way title research.

•  Texas title experience.

•  Strong working knowledge of mortgages, liens, judgments, easements, leases, plat books, maps, contracts, and agreements as they affect legal description, ownership, restrictions, and conformity to state requirements.

•  Proven ability to prepare Chain of Title and Limited Title Certificates.

•  Ability to perform onsite and online title research independently.

•  Proficiency with Microsoft Office (Outlook, Word, Excel).

•  Experience with land-management databases (such as Irth Land Management or comparable) and the ability to learn new client databases quickly.

•  Self-starter able to work unsupervised in a variety of roles.

•  Must supply their own mobile phone that can receive email, and a computer capable of doing the job effectively.

•  High school diploma or equivalent required; a bachelor’s degree or IRWA certification is a plus.

•  Available to start within weeks of an offer and to work on-site in the Permian Basin.

Preferred Qualifications

•  Experience on FERC-regulated natural gas pipeline projects.

•  Well-qualified in a specialized area such as Indian land title, government title, mortgages, or liens.

•  Experience with ESRI GIS software.

Don’t meet every requirement? If you have strong pipeline title experience but not in Texas, we still want to hear from you.