Title Reviewer

Project:  A major natural gas pipeline project in the Permian Basin, Texas

Reports to:  Title Supervisor (or Project Manager / ROW Supervisor if none is assigned)

Classification:  Full-time

Location:  Remote; travel as assigned

Purpose

The Title Reviewer is the final accuracy check on title work before it leaves the team. This role reviews the chains of title, Limited Title Certificates and ownership reports that title agents produce — returning errors to the agent to correct, re-checking the corrected work and releasing it to the project — so the Title Supervisor can focus on leading the team and resolving the hardest issues. The Title Reviewer also carries some of the more complex title work, and works to Gray Hawk’s Title Standard: accuracy, detail and pace are co-equal.

This is a senior individual role, not a supervisory one: assigning work, setting priorities, performance reviews and discipline stay with the Title Supervisor.

Core Responsibilities

•  Review title agents’ work — chains of title, Limited Title Certificates, ownership reports and supporting documents — for accuracy and completeness against the source records and project protocols.

•  Return each error to the agent who made it, explaining what was wrong and why; re-check the corrected work before releasing it.

•  Release reviewed title work to the Project Manager or project team. The Title Supervisor spot-checks a portion of reviewed work.

•  Escalate to the Title Supervisor any issue that needs a decision — title defects, curative questions, conflicting records or judgment calls — rather than resolving it alone.

•  Keep a record of the errors found, by type and by agent, and report patterns to the Title Supervisor.

•  Answer title agents’ questions as they come up and help them apply project protocols consistently.

•  Take on title work when the review queue allows — complex tracts, curative work and overflow. This work is reviewed by the Title Supervisor or another reviewer, never self-reviewed.

•  Keep review status current, so the Title Supervisor and Project Manager can see what is pending, returned and released.

•  Represent the client and Gray Hawk with professionalism and integrity.

•  Follow Gray Hawk’s Field Safety Manual; acknowledge it and complete the Safety Training with the supervisor.

Success Metrics

•  Zero material errors in title work released after review.

•  Review kept current, so it never becomes the bottleneck on the project schedule.

•  Every returned error explained to the agent, and recurring errors falling over time.

•  Error record current, and patterns reported to the Title Supervisor promptly.

•  No escalated title issue aging beyond 3 days without documented status.

•  Own title work accurate and on pace — neither perfectionism nor pace pressure compromising the work.

Required Qualifications

•  Minimum seven (7) years of right-of-way title experience.

•  Experience reviewing or quality-checking other people’s title work.

•  3+ years of Texas title experience.

•  Experience on FERC-regulated natural gas pipeline projects.

•  Proven ability to prepare Chains of Title and Limited Title Certificates.

•  Strong working knowledge of deeds, easements, leases, probate records, liens, judgments, tax records and plats as they affect ownership, legal descriptions and marketable title.

•  A careful eye for detail, and the ability to explain a correction clearly and constructively.

•  Experience with land-management databases (such as Irth Land Management or comparable) and the ability to learn new client databases quickly.

•  Proficiency with Microsoft Office (Outlook, Word, Excel).

•  Must supply their own mobile phone that can receive email, and a computer capable of doing the job effectively.

•  High school diploma or equivalent required; a bachelor’s degree or IRWA certification is a plus.

•  Available to start within weeks of an offer.

Preferred Qualifications

•  Specialized title expertise (e.g., government title, Indian land title, mortgages and liens).

•  Experience training or mentoring title agents.

•  Experience with ESRI GIS software.

Don’t meet every requirement? If you have strong title experience on FERC pipeline projects but not in Texas, we still want to hear from you.