Human Resources Coordinator

Position Overview

Under the direction of the Human Resource Director, the Human Resources Coordinator provides the best possible administrative and technical assistance in support of the human resources function, and the best possible administrative support to the management team, in accordance with company policies and procedures.

The Human Resources Coordinator will also ac t as a liaison between Next Door and applicants for a job, especially for roles that are hard to fill and require a list of special qualifications, use databases, advertising and professional network to find people who could be a good match for a job, researching each candidate then talking to them about the opportunity

Responsibilities/Duties/Functions/Tasks

- Assist HR Director in organizing, maintaining, processing and updating accurately all files weekly.

- Assists in coordinating the employment process, to include scheduling interviews.

- Coordinate new staff pre-boarding and orientation/onboarding.

- Conduct new employee orientations.

- Assists with maintaining accurate files for applications.

- Coordinates required HR training sessions as needed.

- Answer, screen and direct telephone calls as needed.

- Complete new hire paperwork and verify identification for the I-9 forms.

- Screens applications and selects qualified candidates.

- Schedules interviews; oversees preparation of interview questions and other hiring and selection materials.

- Assists with the interview process, attending and conducting interviews with managers, directors, and other stakeholders.

- Tracks status of candidates in HRIS and responds with follow-up letters at the end of the recruiting process.

- Make offers to selected candidates.

- Timely completion of all required new employee paperwork and its entry in HRIS.

- Plans and conducts new employee orientation to foster positive attitude toward company goals.

- Update all employee changes in HRIS as needed, such as pay changes, marital status and etc.

- Complete first report of injury forms, ensuring completeness and accuracy.  Follow up on all injuries with employee and doctors.  Organize and maintain all injury files accurately.

- Create a 90-day new staff survey.

- Distribute the 90-day survey and ensuring the survey is returned.

- Monitor the 90-day orientation period for new employees.

- Act as the technical resource to address and resolve inquiries and problems related to the human resources function.

- Verify employment of employees as requested.

- Follow and comply with all safety and work rules and regulations. Maintain departmental housekeeping standards.

Recruitment

- Identifies and implements efficient and effective recruiting methods and strategies based on the available role, industry standards, and the needs of the organization.

- Researching job seekers and inviting them to apply to a job.

- Assists with job posting and advertisement processes.

- Screens applications and selects qualified candidates.

- Attends and participates in college job fairs, community and recruiting sessions.

- Assist in preparing job postings, letters, memos, correspondence, charts, graphs, etc., for department supervisors as needed.

- Performs other duties as assigned.

Accountability and Performance Requirement

All staff members are accountable for knowing and performing the responsibilities associated with their individual position in an efficient and effective manner, understanding that each of us plays an integral role in the success of our mission.  All staff will support the agency mission, vision, standards of conduct/code of ethics and strategic directions and support administrative decisions.  This must demonstrated by maintaining a positive work environment, and by behaving and communicating in an appropriate manner with children, families, coworkers, supervisors and the public while achieving performance expectations.

Qualifications

- Requires two years of college and two to three years related experience.

- Qualified candidates are organized and trustworthy.

- Requires the ability to use Microsoft word, excel and familiarity with databases, Zoom, TEAMS. Able to use and understand Paycom a plus but not required.

- The incumbent must have access to a personal vehicle to use on a daily basis, maintain a valid drivers license and automobile insurance with liability limits of $300,000 (bodily injury) and $25,000 (property damage for each occurrence)

- Requires then ability to maintain a high degree of confidentiality.

- Must be able to successfully multitask and maintain a professional appearance and pleasant demeanor in interactions with staff.

- Strong organizational, oral and written communication skills

Special Position Requirements

- N/A

Preferences

- N/A

Work Requirements

- Other duties as assigned.

Safety and Health

Next Door is committed to providing a safe work environment and to fostering the well-being and health of its employees. An essential part of each employees job is the development of safe working practices and the observance of safety rules, including:

- Following safety warnings and directions at all times.

- Using personal safety devices when required.

- Reporting any unsafe conditions to supervisor.

- Following process for reporting suspected child abuse and neglect.

- Reporting unsupervised children, after ensuring childs safety.

- Implement active supervision practices at all times, including transition times.

- Ensure knowledge of each assigned childs location at all times.

Physical Demands

- Primarily active work; occasionally lifting up, holding or moving up to 50 lbs.

Physical Activity

- Bending, stooping, kneeling, walking/transporting, handling, reaching, climbing, balancing, crouching, talking and speaking clearly, hearing conversation level, smelling and seeing.

Work Environment

- Mainly office setting.

Personal/Physiological

- Ability to make frequent, significant decisions to understand and react to the employees and candidates.

- Ability to respond quickly and competently to an emergency or crisis situation in order to keep children and staff safe.