Executive Administrative Partner

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a resourceful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have experience communicating effectively with stakeholders at all levels, including executives, cross-functional partners, and external contacts, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time.

Responsibilities

Manage complex scheduling and logistics movements
Manage reactive and proactive scheduling
Coordinate internal and external meetings
Prepare expense reports and purchase requisitions
Travel to support large off-sites as needed
Support onsite team needs
Coordinate both domestic and international travel arrangements
Build cross-functional relationships between departments
Partner closely with org lead admins
Communicate key org and company updates to admins and Cross Functional Partner

Qualifications

5+ years of relevant experience providing administrative support to 1 or more executives
5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
5+ years of relevant calendar management and expense report management experience for 1 or more executives
Experience prioritizing multiple projects
Experience with Microsoft Office and Google Suite Demonstrated ongoing AI skill development (e.g., prompt/context engineering, agent orchestration) and staying current with emerging AI technologies
Experience producing accurate, detail-oriented work such as expense reports, travel itineraries, and event logistics, and proactively following through on tasks to completion
Experience independently managing projects, prioritizing competing tasks based on impact and deadlines, and adapting to shifting priorities as needed
Experience building and maintaining trust with leadership and partners
Demonstrated ability to integrate AI tools to optimize/redesign workflows and drive measurable impact (e.g., efficiency gains, quality improvements)
BA/BS Degree
Experience building, managing and influencing cross-functional business stakeholder relationships
Prior or current experience supporting VPs at large scale tech company
Experience adhering to and implementing responsible, ethical AI practices (e.g., risk assessment, bias mitigation, quality and accuracy reviews)
Experience driving events and fostering team environment
Consistent track record of ensuring confidentiality and discretion in all partnerships
Experience managing logistics across multiple teams
Project management experience
Experience collaborating and partnering closely with other administrative professionals and key cross functional partners
Experience in a multi-staffed office environment