Front Office/Human Resources Coordinator

Are you looking to accelerate your career without having to hide your authentic self - a place where you can be you? A career that’s making a bigger impact on the world?  At OneDigital, we are on a mission to help people do their best work and live their best lives.  From the services we offer to the way we show up for each other each day, we are fueling dreams, achieving big goals, and embracing each other’s truest selves.

We understand that pursuing a new job is a big deal.  Maybe you’re afraid you won’t fit in.  Well, here’s the good news.  For us, the days of “fit in to get in” are over and being different is not a barrier to getting ahead. Greatness comes in all shapes, sizes, colors, and experience levels. If you are looking for a people-first culture that is wired for growth, driven to serve, and totally committed to having your back, give us a shot. Your best life awaits.

Must be eligible to work in the United States without the need for work visa or residency sponsorship.

We kindly ask that external recruiters, agencies, and search firms do not contact our hiring managers or employees directly regarding open positions. All candidate submissions must go through our official application process and must be made aware to our internal Talent Acquisition team to verify candidate ownership.

Unsolicited resumes or candidate profiles sent to OneDigital without a prior signed agreement will be considered the property of OneDigital. In such cases, OneDigital reserves the right to pursue and hire those candidates without any financial obligation to the agency or recruiter.

Our Newest Opportunity:

## Role Objectives:
The Front Office & HR Coordinator welcomes visitors and callers, manages daily office needs, and provides administrative support to our Professional Employer Organization (PEO) HR team.

This role is well suited for someone who is passionate about human resources and wants to build a foundation for a future HR Generalist or HR Business Partner role. The ideal candidate is dependable, detail-oriented, and proactive, with the ability to work independently and follow through without frequent direction. Front desk coverage and office operations are core responsibilities.

Key Responsibilities

Front Desk & Office Operations

·         Open the office each business day and prepare reception and common areas for employees and visitors.

·         Maintain front desk coverage, greet visitors, and direct inquiries to the appropriate team member.

·         Answer and route incoming calls professionally and accurately relay messages.

·         Monitor inventory and order office, kitchen, and breakroom supplies.

·         Keep the kitchen and breakroom clean, organized, and stocked, including routine upkeep of counters, appliances, and shared supplies.

·         Coordinate mail, deliveries, and general office needs.

·         Identify and address routine office needs proactively.

HR Administrative Support

·         Coordinate new hire onboarding, including paperwork, orientation scheduling, and HR system setup and data entry.

·         Initiate and track background checks, support Form I-9 completion and recordkeeping, and create and monitor E-Verify cases as authorized and trained. Follow established procedures and escalate discrepancies or concerns to the HR team.

·         Maintain accurate, organized, and confidential employee information in HR systems and physical and electronic personnel files.

·         Support offboarding, including exit documentation and equipment return coordination.

·         Assist with recruitment logistics, including job postings, interview scheduling, and candidate communication.

·         Coordinate employee recognition, engagement activities, and training.

·         Prepare HR reports, spreadsheets, and correspondence, and assist with other HR projects as assigned.

·         Protect sensitive employee and client information and exercise discretion and sound judgment

Compliance & Confidentiality

·         Handle sensitive and confidential information with professionalism and discretion

·         Assist with compliance recordkeeping, audits, and policy acknowledgments

·         Ensure HR documentation is accurate and up to date

Required Experience & Education

- Education beyond a high school diploma, including completed college coursework in Human Resources, Business Administration, Psychology, or a related field.
- Current college students are encouraged to apply; an associate or bachelor’s degree is preferred but not required.
- Candidates must be available to work the established on-site schedule, including opening the office.

Knowledge/Skills/Abilities

- Strong attention to detail and accurate data-entry skills.
- Excellent verbal and written communication skills and a professional phone manner.
- Proficiency with Microsoft Outlook, Word, and Excel, with the ability to learn HR systems and other software.
- Strong organizational skills and the ability to balance front desk interruptions with detail-sensitive work.
- Ability to prioritize tasks, take initiative, and work independently while recognizing when to ask for guidance.
- Reliable, punctual attendance and availability to work the established on-site schedule, including opening the office, consistent with applicable leave and accommodation requirements.
- Discretion and sound judgment when handling confidential information.

Preferred Skills

- Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field
- Experience with HRIS systems and applicant tracking systems
- Prior experience supporting Human Resources functions
- Knowledge of basic HR practices and employment terminology

Career Development

This position provides hands-on experience in HR operations and exposure to the work of a PEO HR team. It offers an opportunity to develop skills relevant to future HR Business Partner roles. Advancement depends on demonstrated performance, qualifications, business needs, and available opportunities.

Your base pay is dependent upon your skills, education, qualifications, professional experience, and location. In addition to base pay, some roles are eligible for variable compensation, commission, and/or annual bonus based on your individual performance and/or the company’s performance. We also offer eligible employees health, wellbeing, retirement, and other financial benefits, paid time off, overtime pay for non-exempt employees, and robust learning and development programs. You will receive reimbursement of job-related expenses per the company policy and may receive employee perks and discounts.

To learn more, visit: www.onedigital.com/careers

OneDigital is an equal opportunity employer. Not only as a matter of standard, but to honor and celebrate our differences. We believe that the power of ONE starts with you. We are committed to cultivating and preserving a culture that celebrates diversity, insists on equity and inclusion, and connects us. Ensuring our people feel seen, valued, respected, and supported is fundamental to our core values and business goals.

OneDigital provides equal employment opportunities to all employees and applicants for employment regardless of their: veteran status, uniformed servicemember status, race, color, religion, sex, sexual orientation, gender identity, age (40 and over), pregnancy (including childbirth, lactation and related medical conditions), national origin or ancestry, citizenship or immigration status, physical or mental disability, genetic information (including testing and characteristics) or any other category protected by federal, state or local law (collectively, “protected characteristics”). A copy of the Federal EEO poster is linked here .

Pursuant to local Fair Chance Ordinances, we will consider qualified applications with arrest or conviction records for employment. For applicable candidates, the following ordinances are linked here to inform you of your rights as an applicant:

City and County of San Francisco

City of Los Angeles

County of Los Angeles

Employment decisions shall comply with all other applicable federal, state and city/county laws prohibiting discrimination in employment. OneDigital complies with all criminal history inquiry [or ‘ban the box’] laws in California, Connecticut, Colorado, Hawaii, Illinois, Maine, Maryland, Massachusetts, Minnesota, New Jersey, New Mexico, Oregon, Rhode Island, Vermont and Washington.

In short, we believe in hiring the most qualified applicant for the position, regardless of background.

This posting will remain live while OneDigital is actively accepting applications. Once candidates have been selected, the posting will be removed.

OneDigital understands the immense responsibility and opportunities provided by Artificial Intelligence. We utilize advanced Artificial Intelligence [AI] technologies to enhance our recruitment process. This includes using AI to filter candidates based on their qualifications and to rediscover potential candidates from our existing applicant pool. Our AI systems help us efficiently identify the best fit for our open positions, ensuring a streamlined and effective hiring experience. However, AI does not replace the humans in our process. If you have concerns about our use of AI, you may opt out where laws allow.

If you have questions about our hiring policies and practices, we would be happy to discuss upon receiving your application. We hope to welcome you to OneDigital and look forward to hearing from you.

Thank you for your interest in joining the OneDigital team!