Executive Assistant to CEO & CTO of Midtown Tech Company--4x a week

EXECUTIVE ASSISTANT TO CEO & CTO

Our client, a growing, well-capitalized technology company, is seeking an experienced, highly capable Executive Assistant to initially support its CEO and CTO. This is an exciting opportunity to join a rapidly scaling organization at an important stage of growth and work closely with senior leadership as the company continues to build out its New York-based team.

This is a hands-on, high-impact role for someone who thrives in a fast-moving entrepreneurial environment and genuinely enjoys wearing multiple hats. The primary focus will be optimizing the CEO and CTO's time, keeping them organized and several steps ahead, and ensuring priorities continue moving forward. This person will also play an important role in keeping the New York office running smoothly and supporting recruiting, company events, culture, and other projects as the business scales.

The ideal candidate is an experienced EA who can come in and hit the ground running. They need someone proactive, resourceful, confident, and comfortable operating independently, with the backbone to manage up and protect the executives' time when needed. The scope of this role will continue to evolve as the company grows, so they want someone with a true startup mentality who is energized by change, comfortable picking up new responsibilities, and happy to jump in wherever they can add value.

RESPONSIBILITIES

- Provide dedicated Executive Assistant support to the CEO and CTO

- Manage complex and frequently changing calendars, ensuring the executives' time is focused on the highest priorities

- Manage to-do lists, priorities, commitments, and follow-ups and proactively keep outstanding items moving forward

- Protect focus time and anticipate scheduling conflicts, logistical needs, and upcoming priorities

- Coordinate domestic and international travel, including complex multi-city trips, client visits, and conferences

- Serve as a key point of contact and gatekeeper for the executives, appropriately screening and directing communications

- Organize internal and external meetings, including agendas, materials, logistics, and follow-up on action items

- Ensure executives are prepared for meetings and have the appropriate information and materials in advance

- Oversee day-to-day needs of the New York office, including supplies, snacks, vendors, facilities, and general office operations

- Assist with recruiting coordination, including interview scheduling, candidate visits, and creating a polished candidate experience

- Plan team events, offsites, celebrations, holiday parties, and all-hands meetings

- Help support and build company culture as the organization continues to grow

- Identify opportunities to automate recurring workflows, improve processes, and create greater efficiency

- Document and systematize business and administrative processes as appropriate

- Assist with special projects and broader company initiatives as needed

- Handle confidential and sensitive information with discretion

- Take on new responsibilities as the company grows and the role evolves

REQUIREMENTS

- 5–7 years of Executive Assistant experience

- Direct experience supporting C-level executives strongly preferred

- Prior experience within a startup, technology company, financial services firm, or similarly fast-paced environment preferred

- Able to hit the ground running and operate independently with limited direction

- Exceptional calendar management and domestic/international travel coordination experience

- Highly proactive with the ability to anticipate needs and stay several steps ahead

- Confident with a strong backbone and comfortable managing up, protecting executive time, and pushing priorities forward

- Strong startup mentality with the flexibility to wear multiple hats and take on responsibilities outside of a traditional EA scope

- Energized by change and comfortable in an environment where priorities and responsibilities will evolve as the company grows

- Excellent organizational and time-management skills with exceptional attention to detail

- Resourceful, solutions-oriented, and able to think on their feet

- Strong written and verbal communication skills

- Strong personal accountability and excellent follow-through

- Comfortable helping with office operations, recruiting, events, and broader company initiatives

- Interested in improving processes and creating systems that allow the organization to operate more efficiently

- Low ego, collaborative, and genuinely willing to jump in wherever needed

- Strong judgment and discretion

- No degree required

HOURS & LOCATION

Hybrid role based in New York City. The company is currently working from a coworking space in Flatiron and expects to move into a new Midtown office in 2027.

The team is currently in the office 4x a week.

SALARY

$125–150K base (DOE) + discretionary bonus

BENEFITS

- Benefits offered through a PEO

- 401(k) plan; currently no employer match

- Unlimited PTO

- Additional company benefits and perks