Accounts Payable Specialist

Job title

Accounts Payable Specialist

Reports to

Office Manager

Classification

Non-Exempt

Schedule

Monday – Friday, 8 AM – 5 PM / 40 hours a week

Summary/Objective

The Accounts Payable Specialist position is responsible for compiling and maintaining accounts payable records.

Essential Functions

- Process expense invoices by charging expenses to accounts and cost centers by analyzing invoice/expense reports and then submit for appropriate approval to process for payment

- Pays employees by receiving and verifying expense reports and requests for prepayments;

- Preparing checks and execute check runs

- Verifies vendor accounts by reconciling monthly statements and related transactions

- Scan processed invoices

- Reports sales taxes by calculating requirements on paid invoices

- Protects organizations value by keeping information confidential

- Create bank wire templates, set-up wire templates, and verify/release wire in the bank

- Preform Vendor Maintenance

- Issue and replenish petty cash

- Verify and reconcile counter sales drawers and ship tickets

- Prints, obtains signatures and distributes on all accounts payable checks

- Acts as liaison for accounts payable departments between our corporate offices and external branches

- Answers all vendor inquiries

- Maintains all accounts payable reports, spreadsheets, and corporate accounts payable files.

- Assembles and processes overnight shipments to branches.

- Assists in monthly closings

- Performs additional assignments at supervisors discretion

Competencies

- Strong Microsoft Excel, Word, and 10-key-by-touch skills

- Basic accounting principles knowledge

- Organizational, multi-tasking, and prioritizing skills

- Financial Management

- Collaboration Skills

- Ethical Conduct

Supervisory Responsibility

The Accounts Payable Specialist has no direct supervisory responsibilities.

Working conditions

Work Environment

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands

This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.

Position Type and Expected Hours of Work

This is a full time position. Days and hours of work are Monday through Friday, 8:00am-5:00pm. The employee must work 40 hours each week to maintain full-time status.

Qualifications

Education and Experience

- 2 or more years of Accounts Payable experience

- High School diploma required, college courses in accounting preferred