Administrative Assistant, Private/Public Markets

Administrative Assistant, Private and Public Markets

Location: Arlington, Virginia
Position Type: Full-time

Position Overview

Strategic Investment Group® seeks a highly organized, detail-oriented Administrative Assistant to support the Private and Public Markets teams. This position provides administrative and logistical support to multiple Directors and Managing Directors, including complex calendar management, domestic and international travel coordination, expense reporting, and team meeting preparation.

The ideal candidate demonstrates exceptional attention to detail, sound judgment, and a polished professional presence. Success in this role requires anticipating needs, managing competing priorities, and following through on commitments with accuracy, discretion, and professionalism.

Key Responsibilities

- Calendar management: Manage complex calendars for multiple Directors and Managing Directors, coordinating internal and external meetings across time zones. Anticipate scheduling conflicts, confirm meeting details, and ensure adequate time for preparation and travel.

- Travel coordination: Arrange domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries. Coordinate visa requirements, foreign currency needs, and other travel logistics, and assist with itinerary changes as needed.

- Expense reporting: Prepare, reconcile, and submit expense reports accurately and on time. Collect receipts, verify supporting documentation, and follow up on outstanding items in accordance with firm policies.

- Meeting support: Prepare and distribute team meeting agendas, compile materials, coordinate meeting logistics, and track follow-up items as requested.

- Records and information management: Maintain accurate contact information, meeting records, and team documents in Salesforce and SharePoint, ensuring information is current, organized, and readily accessible.

- Document preparation: Prepare, format, and proofread correspondence, presentations, and other materials using Microsoft Office, with close attention to accuracy, consistency, and presentation.

- Professional representation: Interact courteously and professionally with colleagues, investment managers, clients, and other external contacts, representing the teams and firm with poise and discretion.

- Administrative coordination: Partner with other administrative staff and internal departments to support team priorities, provide coverage, and ensure smooth day-to-day operations.

- Handle confidential and sensitive information with care and sound judgment.

Qualifications and Experience

- Demonstrated experience providing executive or administrative support to multiple senior professionals.

- Strong calendar management skills, including experience coordinating competing schedules and meetings across time zones.

- Exceptional attention to detail and a consistent record of producing accurate, complete work.

- Experience coordinating domestic and international travel, including flights, hotels, itineraries, and related travel requirements.

- Experience preparing and submitting expense reports accurately and within established deadlines.

- Proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint, and familiarity with Concur, SharePoint, and Salesforce.

- Strong organizational and time management skills, with the ability to prioritize effectively, adapt to changing needs, and follow through independently.

- Excellent written and verbal communication skills.

- Demonstrated professionalism, a polished professional presence, discretion, and sound judgment.

- Experience in an investment management firm, financial services organization, or similar professional environment preferred.

- Familiarity with financial and investment terminology is a plus.

- Ability to work on-site in Strategic’s Arlington, Virginia office Tuesday through Thursday each week.

Compensation

The minimum and maximum full-time annual salaries for this role are listed below, by location. Please note that this salary information is solely for candidates hired to perform work at this location and reflects the salary range Strategic Investment Group expects to pay for this role at the time of this posting. The actual salary offered to a candidate will be determined based on a combination of factors, including the candidate’s relevant experience, skills and qualifications, as well as the specific responsibilities and scope of the role. As a result, individual offers may vary within the posted range. Salaries for part-time roles will be prorated based upon the agreed-upon number of hours to be regularly worked.

Arlington, Virginia: $33 - $39 per hour for Administrative Assistant, Private/Public Markets

EMPLOYMENT AUTHORIZATION

At this time, Strategic Investment Group is unable to provide new employment-based immigration sponsorship for this position. Applicants must be authorized to work in the United States without requiring new employer-sponsored work authorization now or in the future

This job description is not an exhaustive list of all functions that the employee may be required to perform. The employee may be required to perform additional functions. Strategic reserves the right to revise the job description at any time, with or without notice. Employee must be able to perform the essential functions of the job satisfactorily and, if requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship.

Strategic is committed to a policy of equal employment opportunity. We will not discriminate against staff members or applicants for employment on any legally-recognized basis including, but not limited to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, physical or mental disability, age or veteran status.