Land Administration Specialist

King Ranch (“KRI”) land and mineral holdings and related third-party energy operations. The Land Administration Specialist is the information/data hub for the Energy Business Unit. This role maintains the digital land and lease files along with corresponding critical dates through the Quorum land document system (“ODL”); maintains and updates geologic, geophysical, environmental and other collected data files; processes, tracks, and reports royalty and rental payments in compliance with contract terms, audit requirements, and shareholder reporting; supports public water system regulatory filings; and personal administrative support, to the Vice President of Real Estate and Director of Energy and Land Services. Working closely with accounting, land and legal staff, ranch personnel, operators and outside consultants, this role ensures that land records are accurate, payments are timely and compliant, and required filings are completed on schedule.

What to Expect in the Role:

- Maintain energy contract files in ODL (oil & gas, low carbon, easements, entry, environmental), assign contract numbers to new agreements, set up contract terms and critical dates within ODL, monitor payment schedules weekly, issue delinquent notices, resolve incorrect payments
- Own all aspects of ODL Land Calander including set up, tracking, reporting, and advising team members of upcoming internal or external payment, obligation, or expiration critical dates
- Annually prepare Land and Surface Use budget report and coordinate with consultants to prepare royalty forecasts and audit verifications
- Monthly track royalty checks and production data; update production, rate and earnings spreadsheets, graphs and permit/completion maps; and distribute to accounting, management and family group recipients
- Process incoming on and off Ranch rental, royalty and entry checks, verify contract terms and rental escalation calculations, scan, file and log into ODL, notify accounting of new payments with appropriate job coding; and reconcile payments as needed for audit purposes
- Process outgoing rental and lease check requests, route for approval, scan, file, and deliver to accounting with distribution detail
- Manage public water system (PWS) filings with TCEQ and TWDB for three locations, including quarterly and annual reports, and maintain water quality records
- Route environmental reports, TCEQ correspondence and consultant invoices to reviewers and approvers, and save digital records
- Maintain energy related subscription services (ESRI, Quorum, Enervus, etc.), and organize, update, and safeguard geologic, geophysical, environmental and other collected data
- Provide administrative support to the Vice President of Real Estate and Director of Energy, including: mail, expense reports, travel, itineraries and charter flight arrangements, and vendor invoice processing (approvals, W-9 and ACH setup, demand checks)
- Propose innovative processes, practices, efficiency, and communication improvements
- Assist with employee engagement events and office projects as needed

What We Will Be Needing From You:

- Strong organizational skills and meticulous attention to detail, with the ability to manage multiple recurring time-sensitive deadlines and competing priorities
- Excellent written and oral communication skills, including the ability to professionally coordinate with accounting, outside operators, consultants and regulators
- Ability to review and set up contracts, calculate and confirm payments, and maintain accurate audit-ready records
- Experience finding and exporting information and data from the Enervus platform, EnergyLink, and Railroad Commission websites
- Proficiency in Microsoft Office, specifically Excel (spreadsheet tracking, logs and graphs), Word and Outlook
- Familiarity with ArcPro GIS, geologic, geophysical, and environmental data, and public water system regulatory reporting are each a plus
- Associate or bachelor’s degree in business or a related field
- Minimum of 5 years of experience in land administration, land records, oil and gas or energy land support, or related administrative roles, including a working knowledge of energy-related contracts, records, and reports
- Administrator-level experience with Quorum On-Demand Land software, including the set-up and management of user permissions, form configurations, land calendar, contracts, payments, and the generation of various system reports