Project Manager - Special Projects Division

Job Description – Special Projects Project Manager

DEPARTMENT: Special Projects | POSITION: Project Manager | REPORTS TO: Director of Special Projects

Position Overview

The Special Projects Project Manager is responsible for the successful planning, coordination, execution, and financial management of commercial construction projects valued at $7 million and under. Projects may include commercial renovations, tenant improvements, additions, facility upgrades, and ground-up construction.

This position requires a hands-on, detail-oriented construction professional who can effectively manage multiple projects simultaneously while maintaining strong relationships with owners, architects, subcontractors, vendors, and internal team members.

The Special Projects Project Manager is expected to take ownership of each project from preconstruction through final completion, ensuring projects are delivered safely, on schedule, within budget, and to the level of quality expected by iiCON Construction.

Special Projects operates with an emphasis on efficiency, adaptability, competitive pricing, and strategic self-performance. The Project Manager must understand how to leverage iiCON's in-house capabilities and resources to maximize project profitability while maintaining the flexibility required for smaller, fast-paced construction projects.

Key Responsibilities

1. Project Planning & Execution

- Manage all phases of assigned construction projects, from turnover and preconstruction through closeout.

- Develop and maintain project schedules, budgets, procurement logs, and milestone tracking.

- Coordinate project activities with owners, architects, engineers, subcontractors, suppliers, and field personnel.

- Establish clear project objectives, expectations, and deliverables.

- Proactively identify potential scheduling conflicts, scope gaps, constructability concerns, and project risks.

- Manage multiple projects concurrently while maintaining organization, accountability, and attention to detail.

2. Financial & Cost Management

- Develop, manage, and maintain project budgets to achieve established profitability goals.

- Monitor job costs, commitments, expenditures, projections, and cost-to-complete reports.

- Review subcontractor and vendor proposals, negotiate pricing, and ensure scopes are complete and properly defined.

- Identify cost-saving opportunities through value engineering, alternative construction methods, and self-performance capabilities.

- Manage change orders, owner billings, subcontractor payments, and monthly financial projections.

- Take ownership of project profitability and communicate financial concerns to the Director of Special Projects.

3. Preconstruction & Estimating

- Assist with conceptual budgeting, preliminary estimating, and project feasibility evaluations.

- Review drawings, specifications, and existing conditions to identify scope gaps and potential conflicts.

- Coordinate subcontractor bidding, solicitation, scope reviews, and bid leveling.

- Develop project execution strategies that maximize efficiency and minimize unnecessary overhead.

- Identify opportunities to utilize iiCON's self-performance capabilities to reduce project costs and improve margins.

- Participate in site walks, client meetings, and preconstruction planning sessions.

4. Subcontractor & Field Coordination

- Provide leadership and direction to assigned project superintendents and field personnel.

- Establish clear communication between the project management and field operations teams.

- Ensure subcontractors understand their contractual obligations, schedules, safety requirements, and quality expectations.

- Monitor field progress and address issues that could impact schedule, budget, or quality.

- Coordinate material procurement, long-lead items, submittals, RFIs, and construction documentation.

- Support field personnel in resolving construction challenges and maintaining project momentum.

5. Client & Relationship Management

- Develop and maintain strong relationships with existing and prospective clients.

- Serve as a primary point of contact for owners and design professionals throughout the project.

- Maintain consistent communication regarding project progress, financial status, schedule, and outstanding issues.

- Identify opportunities for additional work and future projects with existing clients.

- Represent iiCON professionally and contribute to the company's reputation for quality, reliability, and responsiveness.

6. Quality, Safety & Closeout

- Ensure projects comply with contract documents, specifications, applicable codes, and iiCON quality standards.

- Coordinate inspections, testing, commissioning, and owner walkthroughs.

- Monitor project documentation, including RFIs, submittals, meeting minutes, daily reports, and change orders.

- Oversee punch list completion, final inspections, warranty documentation, and project closeout.

- Promote a safe working environment and ensure compliance with company safety policies.

Qualifications & Experience

- 5+ years of commercial construction project management experience preferred.

- Demonstrated experience managing commercial renovations, tenant improvements, and/or ground-up construction.

- Strong understanding of construction means and methods, sequencing, scheduling, and cost management.

- Ability to read and interpret construction drawings, specifications, and contract documents.

- Experience with subcontractor procurement, contract administration, and change order management.

- Strong financial management and project forecasting abilities.

- Proficiency with construction management software, Microsoft Office, Bluebeam, and scheduling tools.

- Excellent written and verbal communication skills.

- Ability to manage multiple projects and competing priorities in a fast-paced environment.

- Valid driver's license and ability to travel to active project sites.

Core Competencies & Expectations

The ideal candidate demonstrates the following characteristics:

- Ownership: Takes responsibility for project outcomes, financial performance, and overall execution.

- Adaptability: Can quickly adjust to changing conditions, unexpected challenges, and shifting priorities.

- Efficiency: Understands the importance of managing smaller projects with lean resources and minimal overhead.

- Accountability: Follows through on commitments and holds themselves and project team members accountable.

- Problem Solving: Identifies challenges early and develops practical solutions without unnecessary delays.

- Communication: Maintains clear, consistent, and professional communication with all project stakeholders.

- Leadership: Builds strong working relationships with superintendents, subcontractors, and internal team members.

- Business Development: Recognizes opportunities to strengthen existing relationships and generate repeat business.

Measures of Success

Performance in this position will be evaluated based on:

- Financial Performance: Achieving or exceeding established project budgets and profitability targets.

- Schedule Performance: Delivering projects within contractual and established completion dates.

- Client Satisfaction: Developing long-term relationships that result in repeat business and referrals.

- Project Execution: Maintaining organized, efficient, and well-documented projects.

- Team Performance: Effectively coordinating and supporting superintendents, subcontractors, and internal resources.

- Self-Performance Utilization: Identifying and maximizing opportunities to utilize iiCON's in-house capabilities.

- Business Growth: Contributing to the growth and reputation of the Special Projects division.

The iiCON Special Projects Difference

The Special Projects Project Manager plays an important role in establishing iiCON Construction as a full-service general contractor capable of successfully delivering projects of varying sizes and complexities.

Unlike larger construction projects, Special Projects often requires a more hands-on, entrepreneurial approach. Project Managers must be resourceful, proactive, and willing to take ownership beyond traditional project management responsibilities.

The expectation is to operate efficiently, build lasting client relationships, identify opportunities, and deliver exceptional results while maintaining the professionalism, quality, and standards that define iiCON Construction.

EEO Statement

iiCON Construction Colorado, LLC is committed to providing   equal employment opportunities   to all applicants and employees. Equal opportunity means every candidate will receive consideration based on his/her ability to do the job, and each employee will be treated in a nondiscriminatory manner on the job. We do not and will not discriminate in our business practices on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, veteran, marital or citizenship status, or any other protected class. We are firmly committed to achieving equal opportunity for all individuals. This applies to all personnel actions, including external and internal recruiting, hiring, training, promotion, and pay and benefits administration.

iiCON Construction offers a competitive salary and benefits package to our employees. We provide employer-paid Medical, Vision, Short Term, Long Term, and Life insurance plans. Dental and supplemental vision is offered. All plans are available to families.