About this role
Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future. If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.
What you will do
- We are seeking a dynamic and future-ready Invoice & Cost Control professional to lead financial governance, transport cost control, analytics, and digital transformation activities within Service Operations & Technology (SO&T).
- This role goes beyond traditional invoice processing—it combines financial control, data analytics, digitalization, process optimization and cost intelligence to enable accurate, efficient, compliant, and data-driven transport operations.
- As a key member of the Service Operations & Technology (SO&T) team, you will play a critical role in end-to-end logistics invoice validation, payment governance, transport cost control, GST compliance, financial reporting, supplier reconciliation, and analytics. You will leverage digital tools and data-driven insights to identify cost leakage, improve process performance, strengthen controls, and support sustainable business growth.
Key Roles and Responsibilities
Financial Control & Governance
- Ensure compliance with Internal Control (IC) processes for Logistics Service Provider (LSP) invoice processing and payment.
- Ensure LSPs submit invoices on time, accurately, and in compliance with statutory and tax requirements.
- Validate invoices using the 3-Way Matching Principle and ensure appropriate financial controls are maintained.
- Ensure all mandatory supporting documents are uploaded and maintained in SAP before invoice processing.
- Record, monitor, analyze, and resolve invoice disputes by coordinating timely escalations with LSPs and relevant stakeholders.
- Reconcile outstanding supplier statements of accounts within agreed timelines and obtain No Due Certificates (NDC) from LSPs.
- Ensure compliance with GST regulations through GST reconciliation, exception analysis, and timely resolution of discrepancies.
Cost Management & Business Performance
- Collaborate with Transport Controllers and Business Control teams to ensure accurate monthly provisions, accruals, freight costs, and transport volumes.
- Analyze transportation costs, premium freight, rush shipments, accessorial charges, and other cost deviations to identify cost leakage and improvement opportunities.
- Perform variance analysis, trend analysis, root-cause analysis, and cost-driver analysis to support business decision-making.
Data Analytics & Digital Transformation
- Act as a data-driven finance and cost-control partner, using analytical methods to identify trends, anomalies, risks and improvement opportunities.
- Develop and maintain interactive dashboards and management reports using digital reporting platforms.
- Combine financial, invoice, transport, supplier, and operational data to provide end-to-end cost and performance insights.
- Participate in digital transformation projects from process assessment and requirements definition through implementation, testing, adoption, and benefits realization.
Strategic Projects & Cost Improvement
The role will take ownership of strategic and time-bound projects based on business priorities, with a strong focus on cost optimization, analytics, and financial improvement.
Key responsibilities include:
- Lead freight cost analysis and benchmarking across Group companies and operating companies to identify cost drivers, performance gaps, and opportunities for cost optimization
- Analyze dealer pricing versus actual/average transportation costs to identify price variances, under-recovery, negative margins, and potential financial losses, and recommend actions to improve cost recovery and avoid recurring losses.
- Group Company Price Analysis for Common Parts, Analyze pricing of common parts across Group Companies to identify significant price variations and cost drivers.
- Track project progress, financial impact, and benefits realization, ensuring agreed actions are implemented and improvements are sustained.
Critical Competencies
- Strong knowledge of financial controls, invoice validation, accounting processes, logistics operations, and transport cost management.
- Strong analytical and problem-solving capability with the ability to interpret large and complex datasets.
- Ability to perform variance analysis, trend analysis, root-cause analysis, forecasting, and cost-driver analysis.
- Strong understanding of data visualization, KPI management, and management reporting.
- Digital mindset with the ability to identify opportunities for automation, AI, analytics, and process digitalization.
- Strong knowledge of GST compliance, statutory requirements, monthly closing, accruals, and audit support.
- Ability to translate data and analytical outputs into business insights and actionable recommendations.
- Ability to lead and influence digital and process transformation initiatives in a changing environment.
- Strong ownership, attention to detail, and ability to balance speed, accuracy, compliance, and business value.
Digital & Data Skills
- ERP systems
- Power BI/Microsoft 365
- Data visualization and dashboard development
- Data extraction, transformation, and analysis
- Automated reporting and workflow solutions
- Understanding of RPA and intelligent automation
- Exposure to process mining and digital process optimization
- Basic understanding of data governance and data quality principles
Qualifications
University degree in Finance, Accounting, Commerce, or Business Management.
- 3- 5 years of relevant experience in finance operations, logistics finance, transport accounting, invoice processing, or shared services.
- Experience with ERP systems such as SAP (Finance/Logistics modules)
- Advanced proficiency in Microsoft Office 365 (especially Excel), Power BI, QlikView/Qlik Sense, and other data visualization tools.
We value your data privacy and therefore do not accept applications via mail.
Who we are and what we believe in
We are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group’s leading brands and entities.
Applying to this job offers you the opportunity to join Volvo Group . Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation. We are passionate about what we do, and we thrive on teamwork. We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment.
Trucks Technology & Industrial Division hire team players who are ready to create real customer impact. Our decentralized teams work close to our customers, with speed and autonomy, to build what they truly need.
Join us to collaborate on innovative, sustainable technologies that redefine how we design, build, and deliver value. Bring your curiosity, your expertise, and your collaborative energy, and together, we’ll turn bold ideas into tangible solutions for our customers and contribute to a more sustainable tomorrow.