About this role
Office Manager
- You will be responsible in any aspects of office management, including but not limited to:
- stationery orders
- consumables orders
- contacting and managing building maintenance and property service providers
- supervision of furniture and structure to ensure the best office efficiency at all times.
- You will organize and prepare the company events.
- Manage correspondence, scanning, storing and distributing to respective teams, posting mail whenever required.
- You will be involved in the management and archiving of paper documentation when special needs require it.
- You will participate in preparing policies and office guideline communications.
- You will oversee office budgets and expenses, tracking expenditures, and identifying cost-saving opportunities.
- You will ensure tidiness, cleanness, and stocks in the workspaces (coffee corners, meeting rooms, print corners etc…).
- You will suggest new ideas that will help improve the office and the life at Hey Harper.
- Plan & Organize Events (as Christmas Dinner, Summer Lunch, Hey Harper Retreat)
HR
- Recruitment Support: Assist in opening recruitment processes, ensuring a smooth and efficient hiring experience.
- Payroll Preparation : Support the preparation of monthly payroll, ensuring all relevant information is accurate and submitted on time.
- Onboarding & Offboarding : Coordinate employee onboarding and offboarding processes, ensuring a seamless experience for new joiners and departing team members.
- SOPs & Internal Policies: Develop, document, and maintain Standard Operating Procedures (SOPs) and internal company policies, ensuring clear guidelines and consistent processes across the organization.
Requirements
- At least 2 years of experience in office management or HR role
- Adequate social, communication, and negotiation skills.
- Ability to read and understand a balance sheet.
- Problem solving attitude.
- Self-reliance, reliability, and conscientiousness.
- Independent, reliable and responsible working style.
- At least full working proficiency in both Portuguese and English.