Journals Operations Coordinator (Journals Division)

Johns Hopkins University Press seeks a Journals Operations Coordinator to join a team of exceptional professionals committed to bringing the benefits of discovery to the world by providing global access, impact, and influence for the scholarship that we publish and distribute. This position will help to ensure that the Press is a leader in the selection and development of innovative ideas and scholarship, the creation of pioneering technologies to enhance discovery and learning, and the connection of people to the most trusted knowledge from global researchers, scholars, and educators.

The Journals Operations Coordinator reports to the Journals Operations Manager and is responsible for implementation of specific programs within the Journals Division under general supervision and direction, exercising independent judgment on critical business matters. The Coordinator provides operational and administrative support division-wide on a variety of tasks to facilitate efficient and timely daily operations. The responsibilities of this role require significant attention to detail and data integrity, excellent verbal and written communications skills, superb time management, and regular collaboration and coordination with others.

The Press is committed to honoring every person’s inherent dignity as human beings and making that the foundation of our organizational culture. We proactively find ways to ensure opportunities that promote diversity, equity, inclusion and access. We strive to publish courageously, giving voice to groundbreaking ideas. We support each other and our stakeholders and envision a future where knowledge enriches the lives of every person. The successful candidate will join a welcoming community that is inclusive and values the contributions and perspectives of individuals from all backgrounds.

Specific Duties & Responsibilities

- Manage and support financial and performance reporting activities, including preparing and maintaining assigned sales reports for internal and external distribution; monitoring and reconciling associated financial accounts; compiling and providing online usage statistics to journal editors; and serving as the primary backup to the Operations Manager for the preparation and distribution of monthly financial reports to society and distribution clients.

- Generate and distribute division-wide invoices and track payments.
- Lead annual subscription pricing update processes and maintain accurate and timely entry of data as assigned.
- Coordinate and maintain departmental schedules, timelines, and recurring activities, including tracking key deadlines, providing status updates and reminders to staff, and supporting the timely completion and publication of scheduled work.
- Support development of marketing materials through proofreading, fact-checking, and production assistance across print and digital channels.
- Partner with Journals staff to identify and implement process improvements, and document and maintain operational procedures and workflows.
- Weave diversity, equity, inclusion and access into all aspects of the work.
- Perform other duties as assigned.

Minimum Qualifications

- High school diploma or graduation equivalent.
- Three years of related experience.
- Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

- Bachelor's Degree
- Microsoft Office programs including Outlook, Word, Excel and PowerPoint and Adobe Acrobat

- Virtual collaboration tools including Teams, Zoom, Google Sheets

Classified Title: Journals Operations Coordinator  
Role/Level/Range: ATO 37.5/02/OE  
Starting Salary Range: $18.65 - $34.75 HRLY ($48,000 targeted; Commensurate w/exp.) 
Employee group: Full Time 
Schedule: M-F 8:30 am - 5:00 pm 
FLSA Status: Non-Exempt 
Location: Remote 
Department name: Journals Administration   
Personnel area: Academic and Business Centers