Accounts Payable Specialist

Accounts Payable Specialist Job Description The Accounts Payable Specialist plays a key role in ensuring accurate and timely processing of invoices and payments within a dynamic finance environment. This position focuses on clearing reconciliation backlogs, maintaining precise vendor records, and supporting month-end accounting activities. You will collaborate closely with a dedicated accounting team, contribute to process improvements, and help maintain the integrity of financial data in a high-volume setting. Responsibilities

- Process and enter invoices accurately into the accounting system in a high-volume environment.
- Assist with clearing existing accounts payable reconciliation backlogs and help streamline AP processes.
- Review financial transactions for completeness and accuracy, ensuring proper documentation and coding.
- Reconcile vendor statements and identify discrepancies, following up promptly to resolve issues.
- Research and resolve invoice, payment, and account issues in coordination with internal stakeholders and vendors.
- Maintain accurate vendor records and supporting documentation in accordance with organizational policies.
- Support month-end accounting activities, including reconciliations and preparation of AP-related reports as needed.
- Collaborate with accounting and finance team members to ensure timely completion of accounts payable processes.
- Work effectively with multiple screens and systems simultaneously to manage invoices, reconciliations, and vendor data.
- Perform other accounting and administrative duties as assigned to support the broader finance function.

Essential Skills

- Bachelor's degree in Accounting required.
- Minimum of 2 years of Accounts Payable and/or Accounts Receivable experience.
- Experience assisting with reconciliations and invoice processing in a high-volume environment.
- Experience working in an accounting or finance environment.
- Proficiency in Microsoft Excel, including pivot tables, basic formulas and functions, and data organization and analysis.
- Strong attention to detail and commitment to accuracy in all financial transactions.
- Ability to manage multiple priorities and meet deadlines in a fast-paced setting.
- Strong work ethic with a willingness to learn and contribute to team goals.
- Ability to work with multiple screens and systems simultaneously.
- Experience with accounting or ERP systems such as JAMIS or Deltek, or similar platforms.

Additional Skills & Qualifications

- Experience with JAMIS, Deltek, or other accounting/ERP systems.
- Experience assisting with reconciliations and invoice processing in a high-volume environment beyond the minimum requirements.
- Prior experience supporting finance or accounting teams within nonprofit organizations.
- Prior experience supporting finance or accounting teams within government contracting environments.
- Prior experience supporting finance or accounting teams within research organizations.
- Strong interpersonal skills and ability to collaborate effectively with a multidisciplinary finance team.
- Demonstrated initiative in identifying process improvements within accounts payable or related functions.

Work Environment This role is based in Bethesda, MD, with a hybrid work arrangement that typically includes approximately two days per week in the office, with flexibility available. The schedule runs Monday through Friday, 8:30 AM to 5:30 PM. The position is a 2-month contract with potential extension based on performance and business needs.
Job Type & Location
This is a Contract position based out of Bethesda, MD.
Pay and Benefits
The pay range for this position is $25.00 - $30.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Bethesda, MD.
Application Deadline
This position is anticipated to close on Nov 20, 2026.
Workplace Type
This is a hybrid position in Bethesda,MD.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.