Project Coordinator

About the Position

We’re seeking an experienced Project Coordinator to support large, complex heavy civil infrastructure programs, including highways, roads, bridges, transit (bus and rail), aviation (international airports), and water/wastewater projects delivered through both traditional and alternative delivery methods. You’ll keep the administrative side of a major transportation program running smoothly, from travel and staffing actions to events, facilities needs, and leadership calendars. This position also serves as a go-to resource for the other project coordinators in the construction office, helping keep administrative practices consistent across teams.

This is a long-term, full-time, on-site position located in Fresno, CA.

Responsibilities may include, but are not limited to, the following:

- Prepare travel requests, arrange bookings and itinerary changes, and process travel expense claims and expense reports for program staff.

- Track personnel requisitions and staffing actions from submission through approval, including candidate packages, interview scheduling, projected and actual start dates, and offboarding steps.

- Coordinate meetings, conferences, and events, including room reservations, A/V, catering, and materials, and attend sessions to capture notes and action items when needed (occasional travel to meeting sites).

- Support facilities and office logistics, and serve as a flexible administrative resource for program offices that need extra help.

- Maintain Outlook calendars for leadership, scheduling meetings with a clear sense of what takes priority.

- Develop and maintain presentations, correspondence, reports, and spreadsheets, and keep electronic and paper files organized for quick retrieval.

- Perform quality checks on documents and correspondence so they follow required program formats before they go out.

- Support change management tracking and keep change records current.

- Coordinate complex administrative assignments from start to finish, anticipating needs and resolving issues before they slow the work.

- Check in regularly with your task lead on project status, upcoming events and travel, and which open items come first.

- Provide guidance and day-to-day support to other project coordinators and administrative staff, and build working relationships with program and agency staff at every level.

Attributes

- Excellent written and verbal communication and interpersonal skills.

- Excellent multi-tasking and organizational skills.

- Collaborative mindset that fosters teamwork, trust, and positive relationships.

- Natural curiosity, problem-solving abilities, and a commitment to continuous improvement.

- Discretion and sound judgment in handling confidential personnel and program information.

Minimum Qualifications

- Bachelor’s degree in business administration, communications, public administration, or related field, or equivalent combination of education and experience.

- 5+ years of administrative or project coordination experience on large (>$500M), complex, rail or transportation infrastructure programs.

- Experience coordinating travel, expense reporting, and meeting and event logistics for a team or department.

- Experience tracking multi-step administrative processes (e.g., personnel requisitions, onboarding, approvals, etc.) through completion.

- Experience with industry standard project / construction management software (e.g., Primavera P6, MS Project, Unifier, Kahua, etc.).

- Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, Excel, PowerPoint, etc.).

Preferred Qualifications

- Master’s degree in business administration, communications, or public administration.

- Certified Administrative Professional (CAP) (International Association of Administrative Professionals) or Certified Associate in Project Management (CAPM) certification (Project Management Institute).

- Experience supporting large (>$500M), complex, heavy-civil infrastructure projects, including office moves, workspace planning, and facilities support.

- Experience in an owner’s representative, program management, or construction management capacity for a public agency.

- Experience providing guidance to other coordinators or administrative staff on shared procedures and practices.

- Experience writing polished letters, reports, and slide decks for senior leadership.

- Experience with document control and design software (e.g., ProjectWise, SharePoint, Adobe Acrobat, Photoshop, Illustrator, etc.).

- Familiarity or proficiency with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software.

Compensation Details

Expected Salary: $105k-$180k/year ($50-$87/hour). Luster provides the salary range that the company in good faith believes it might offer for this position based on the successful candidate’s level and years of experience, knowledge, skills, abilities, education, certifications, licenses, geographic location, etc. Luster reserves the right to ultimately pay more or less than the posted range depending on circumstances not related to any status protected by local, state, and/or federal law.

Just LOOK at the Benefits We Offer!

- Unlimited flexible time off

- Paid holidays

- Paid parental leave

- Health, dental, and vision insurance

- Flexible spending accounts (healthcare and dependent or elder care)

- Long-term disability insurance

- Short-term disability insurance

- Life insurance and accidental death and dismemberment

- 401(k) plan with guaranteed employer contribution

- Formal career planning and development program

- $2,500 annually toward professional development

- Wellness program with monthly wellness stipend

- Company cell phone or cell phone plan reimbursement

- Free personalized meal planning and nutrition support with a registered dietitian

- Free personal financial planning services

- Employee assistance program

- Employee discounts

- Employee referral bonus

Specific plan details and coverage for each benefit noted above will be provided upon offer. #IN-LNJS

If you wish to be considered for a position where there is not an active job posted, please search for our 'General Application' and apply.

Luster is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to criminal history, race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.

All positions may be subject to a background check and drug test once a conditional offer of employment is made for any convictions directly related to its duties and responsibilities, in accordance with all applicable local, state, and/or federal regulations.

This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

Luster does not accept unsolicited resumes from any third-party. In the absence of a signed agreement, Luster will not consider or agree to payment of any kind. Any unsolicited resumes presented to Luster personnel, including those submitted to Luster hiring managers, are deemed to be the property of Luster.

Please email [email protected] for accommodations necessary to complete the application process.