About this role
Position Summary
The Patient Supplies Coordinator makes sure our nurses and patients have the medical supplies they need, when they need them. This person manages the patient supplies budget, orders through Medline and Amazon, arranges drop shipments to patients' homes and facilities, maintains the supply formulary, and keeps the supply room stocked, organized and accurately counted. The role works closely with the nursing team every day and is a key part of delivering comfort-focused care.
Hourly Range: $20 - $22/hour
Key Responsibilites
Ordering and Purchasing
- Place supply orders through Medline, Amazon, and other approved vendors
- Arrange drop shipments directly to patient homes and facilities and trach them through delive
- Resolve back orders, substitutions, shipping errors and returns with vendors
- Reconcile orders, packing slips, and invoices
Budget and Spend Managment
- Manage the patient supplies budget and keep spending within approved limits
- Maintain the monthly spend-down sheet and report monthly totals to (supervisor/finance)
- Spot spending trends and suggest cost-saving options, such as lower-cost equivalent item
Formulary Management
- Maintain the patient supplies formulary, keeping item lists, vendors and pricing current
- Work with nursing leadership on adding, removing or substituting formulary items
- Route non-formulatory requests for approval according to policy
Nursing Team Communication
- Receive and fill supply requests from nurses and clinical staff promptly and accurately
- Keep nurses informed about other status, delays, and substitutions and expected delivery dates
- Answer questions about available supplies and ordering procedures
Inventory and Supply Room
- Receive, unpack and put away deliveries, stock items on shelves in an organized way
- Check expiration dates, rotate stock and remove expired or damaged item
- Conduct regular inventory counts and keep accurate inventory records
- Keep the supply area clean, sage, and organized
- Other related duties as assigned
Qualifications
Qualifications
Required
- High school diploma or equivalent
- Experience with purchasing, ordering, inventory, or supply management
- Comfortable ordering online through vendor portals (such as Medline) and Amazon
- Able to track a budget and use spreadsheets (such as Excel) for monthly totals
- Strong attention to detail and accuracy with counts, dates and numbers
- Clear, friendly communication and follow-through with a busy clinical team
- Organized, able to manage several requests at once and meet deadlines
Preferred
- Experience in hospice, home health or another healthcare setting
- Familiarity with medical supply terms and products
- Experience with Medline ordering or managing a formulary
Physical Requirements
- Lift, carry and move boxes and supplies weighing up to 50 lbs
- Unpack boxes and place items on shelves, including reaching, bending and stooping
- Stand and walk for extended periods while receiving and stocking
- Read labels and expiration dates accurately
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job
Drug-Free Workplace
The Hospice of Baton Rouge is committed to maintaining a safe, healthy, and drug-free workplace. As a condition of employment, all final candidates must successfully complete a pre-employment drug screening in accordance with organizational policy.
Because of the safety-sensitive nature of the care we provide, applicants who test positive for marijuana, including medical marijuana prescribed under state law, are not eligible for employment.