Accounting / Administrative Associate (Accounts Receivable , Billing , Collections, Admin Duties)

Accounting / Administrative Associate (Accounts Receivable , Billing , Collections, Admin Duties)

ALL Crane Rental Corp

Columbus, OH 43224

Position Summary

ALL Crane Rental Corp located in Columbus, Ohio is seeking a motivated individual to act as an Accounting / Administrative Associate to perform a variety of accounting, bookkeeping, clerical, and administrative support functions to ensure the accurate maintenance of financial records and the efficient operation of daily office activities.

This position is responsible for assisting with accounting transactions, reconciliations, financial reporting, recordkeeping, correspondence, scheduling, and general office coordination. The role requires strong organizational skills, attention to detail, effective communication, and the ability to manage multiple priorities while maintaining accuracy, professionalism, and confidentiality.

Essential Functions

Accounting and Financial Support

- Compile, code, calculate, and verify financial information and supporting documentation.

- Assist with accounts payable and accounts receivable functions, including invoice processing, payment tracking, and maintaining accurate transaction records.

- Match purchase orders, work orders, invoices, and related documentation to verify accuracy and completeness.

- Prepare and process checks, payments, bank deposits, and other financial transactions in accordance with established procedures and authorization requirements.

- Reconcile accounts, identify discrepancies, and assist with researching and resolving accounting differences.

- Assist with month-end closing activities, reconciliations, and financial reporting procedures.

- Compile, organize, and analyze accounting data to support the preparation of financial reports and management summaries.

- Assist with employee expense reports and reimbursement documentation.

- Ensure accurate tracking, monitoring, recording, and filing of financial transactions and supporting documentation.

- Maintain organized accounting files and records in accordance with established company procedures and applicable retention requirements.

- Communicate with internal departments, vendors, and customers regarding invoices, payments, documentation, and other routine accounting matters.

Administrative and Office Support

- Provide general administrative and clerical support to management and office personnel to facilitate efficient daily operations.

- Answer, screen, and direct incoming telephone calls and respond to routine inquiries in a professional and courteous manner.

- Prepare, review, format, and distribute correspondence, reports, spreadsheets, forms, and other business documents.

- Receive, sort, distribute, and process incoming and outgoing mail, packages, and electronic communications.

- Maintain accurate electronic and physical filing systems, ensuring documents are properly organized, stored, and readily accessible to authorized personnel.

- Perform data entry, document scanning, copying, filing, and other routine office support activities.

- Coordinate meetings, appointments, schedules, and conference arrangements as requested as well as materials, presentations, and related documentation.

- Maintain office supplies and assist with ordering, inventory monitoring, and coordination of office equipment and services.

- Greet and assist visitors, vendors, and other individuals, directing them to the appropriate personnel or department.

- Support the preparation, organization, and maintenance of departmental records, forms, and administrative documentation.

- Assist with special projects, reports, and other administrative assignments as directed.

- Maintain confidentiality of employee, financial, customer, and company information.

General Responsibilities

- Ensure accuracy, completeness, and timeliness in all assigned accounting and administrative activities.

- Establish and maintain positive, professional working relationships with employees, management, customers, and vendors.

- Organize and prioritize assignments to meet established deadlines and changing operational needs.

- Exercise sound judgment and discretion when handling confidential or sensitive information.

- Identify opportunities to improve administrative processes, recordkeeping practices, and overall office efficiency.

- Demonstrate dependability, accountability, professionalism, and a willingness to assist others as business needs require.

- Perform other related duties as assigned.

Skills and Experience Requirements

- Must have solid general office skills with a working knowledge of Microsoft Office products.

- Strong initiative required; ability to work independently with minimal direct supervision.

- Must be able to sit for extended periods of time and operate office equipment and technology.

Benefits

- Competitive wages.

- Paid Time Off and Holidays.

- Comprehensive Benefits Plans (Medical, Dental, Life and Disability Insurance).

- 401(k) retirement plan with company match.

Additional Information

This job description is intended to describe the general nature and level of work performed by individuals assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, skills, or working conditions.

Responsibilities may be modified or additional duties assigned based on the operational needs of the ALL Family of Companies.

ALL Family of Companies

The ALL Family of Companies and its affiliated branches are Equal Opportunity Employers with competitive wage and benefits packages in a drug-free environment. The ALL Family of Companies is the largest privately-owned crane rental and sales enterprise in North America, with 29 strategically located branches operating under the ALL, Central, Dawes, and Jeffers names – including specialized divisions for aerial lifts, boom trucks (ALT Sales), and parts. Since 1964, the ALL Family has been a leader in the lift industry – with market strengths that include commercial construction, roads & bridges, power generation, plants & processing, facility maintenance, and more. We're ALL you need

The ALL Family of Companies is an Equal Opportunity Employer – M/F/Veteran/Disability/Sexual Orientation/Gender Identity.