Accounts Payable Specialist

Busch Vacuum Solutions is a leading manufacturer of vacuum pumps, compressors, and blowers for use in industries such as semiconductor manufacturing, food processing, metallurgy, biomedical, and material handling.

We currently have an exciting direct-hire opportunity for an Accounts Payable Specialist at our U.S. headquarters in Virginia Beach, Virginia!

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices and supplier payments while ensuring compliance with company policies, accounting standards, and internal controls. This role works closely with Purchasing, Receiving, Accounting, and vendors to resolve discrepancies, support month-end close activities, and continuously improve Accounts Payable processes.

This is a full-time, fully onsite position. Typical working hours are Monday through Friday, 8:00 AM–4:30 PM, with flexibility to support business needs as required.

Targeted Compensation: The targeted hourly pay range for this position is $24.00–$29.00 per hour, depending on the selected candidate's qualifications, skills, and relevant experience.

If you are a detail-oriented accounting professional with experience in accounts payable, invoice processing, and vendor reconciliation, we encourage you to apply and discover why Busch Vacuum Solutions is a great place to grow your career!

Job Responsibilities

- Process PO and Non-PO invoices accurately in SAP S/4HANA and related workflow systems.

- Validate invoices for accuracy, approvals, pricing, tax requirements, and supporting documentation.

- Perform three-way matching between purchase orders, goods receipts, and vendor invoices.

- Research and resolve invoice discrepancies by partnering with Purchasing, Receiving, Accounting, and vendors.

- Code invoices using the appropriate GL accounts, cost centers, internal orders, and tax codes.

- Prepare payment proposals for ACH, wire, check, and foreign payments while ensuring payment terms are met.

- Review payment batches for accuracy and assist with banking activities and electronic payment systems.

- Reconcile vendor statements and resolve outstanding balances in a timely manner.

- Maintain accurate electronic records and supporting documentation in accordance with company retention policies.

- Support month-end close activities, accruals, and account reconciliations as assigned.

- Process intercompany transactions and other assigned accounting responsibilities.

- Ensure compliance with company policies, approval workflows, and internal controls.

- Provide professional customer service to internal departments and external vendors.

- Identify opportunities to improve AP processes, documentation, and efficiency.

- Cross-train within the department to provide operational support and business continuity.

- Perform other duties and special projects as assigned.

Required Experience

- Two (2) or more years of Accounts Payable or accounting experience, preferably in a multi-entity environment: Preferred

- High School Diploma or General Education Degree (GED): Required

- Accounting-related certificate or coursework: Preferred

- Experience working in a manufacturing environment: Preferred

- Understanding of cost code accounting

- Proficiency with Microsoft Excel, Outlook, and PDF software

- Experience with SAP S/4HANA: Preferred

- Experience with SAP VIM: Preferred

Personal Qualifications

- Strong attention to detail and commitment to accuracy

- Strong organizational and time management skills

- Ability to manage multiple priorities and meet deadlines

- Strong critical thinking and problem-solving skills

- Ability to work independently and collaboratively within a team

- Clear and effective written and verbal communication skills in English

- Strong customer service and relationship management skills

- High level of professionalism, confidentiality, accountability, and integrity

- Self-motivated, dependable, and adaptable to changing business needs

- Commitment to continuous improvement and process efficiency

Job Requirements

- Ability and willingness to successfully complete required pre-employment screenings, including a 10-panel drug screen and 7-year criminal background check, in accordance with applicable laws and company policy.

Criminal history will be evaluated in accordance with applicable laws, company policy, and the requirements of the position.

- Ability and willingness to travel locally approximately 5% as business needs require

- Valid Driver's License must be maintained throughout employment that meets Busch insurance standards

- Ability and willingness to wear required personal protective equipment (PPE) when entering designated manufacturing areas

- Employment with Busch Vacuum Solutions requires current work authorization in the United States. Visa sponsorship is not available for this position.

Physical Requirements

- Prolonged periods of sitting, computer use, and speaking

- Occasional standing, walking, reaching, bending, squatting, kneeling, and climbing

- Occasional lifting and carrying of office materials

- Ability to see and hear visual and audible safety alarms

- Ability to wear required PPE, including safety glasses and safety footwear, when entering manufacturing or operational areas

Benefits & Opportunities

Busch Vacuum Solutions offers an attractive benefits package, which includes medical, dental, vision, EAP, tuition reimbursement, Legal Plan, 401K, PTO, and more!

Opportunity for growth and advancement via on-the-job training, paid training/certifications, tuition reimbursement, and opportunities for advancement within the company. Busch values promoting from within!

Work Environment

Professional office environment located within our U.S. Headquarters and manufacturing facility in Virginia Beach, VA. This role is primarily office-based and involves regular collaboration with Accounting, Purchasing, Receiving, and other internal departments. Occasional exposure to manufacturing or operational areas may be required, with applicable safety and PPE requirements.

Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions. To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily.

Why work for Busch Vacuum Solutions ?

As diverse and boundless as the world of vacuum is, so are the jobs and tasks at Busch . We welcome all talents, regardless of education, age, gender, or nationality; worldwide.

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