Project/Event Coordinator

Temporary Project Coordinator (Learning & Development / People & Culture)

Position Overview

We are seeking a highly organized and proactive Temporary Project Coordinator to support key initiatives across Learning & Development (L&D) and People & Culture (P&C) . This role is ideal for someone who enjoys balancing project coordination, event planning, administrative operations, and stakeholder support in a fast-paced environment. The position focuses on approximately 50% Learning & Development support , 25% conference room and workplace logistics management , and 25% People & Culture program and event coordination . The successful candidate will play a critical role in maintaining operational excellence, supporting employee experiences, and driving organizational initiatives forward.

Key Responsibilities

Learning & Development Support (50%)

- Support training operations, learning system maintenance, and backlog management activities.
- Investigate and resolve overdue training assignments while maintaining related reports, dashboards, and tracking tools.
- Review and organize existing training materials and operational documentation to identify outdated, duplicate, or obsolete content.
- Assist with People & Culture rebranding initiatives by updating learning content, controlled documents, and supporting materials.
- Maintain accurate records, trackers, and documentation to ensure compliance and data integrity.

Workplace Operations & Conference Room Management (25%)

- Manage conference room reservations, scheduling requests, and calendar coordination.
- Resolve scheduling conflicts and support room logistics, including setup requirements and special accommodations.
- Partner with Facilities, IT, and administrative teams to ensure meeting spaces are prepared and operational.

People & Culture Program & Event Coordination (25%)

- Coordinate employee programs, leadership meetings, team events, and People & Culture initiatives.
- Manage event logistics including invitations, registration tracking, catering, vendors, materials, supplies, and communications.
- Provide day-of-event support, including setup, execution, troubleshooting, and post-event follow-up.
- Coordinate with cross-functional stakeholders to ensure successful delivery of programs and events.

General Project Coordination

- Maintain project trackers, timelines, action items, documentation, and shared resources.
- Monitor multiple projects simultaneously while managing changing priorities and deadlines.
- Handle confidential employee and business information with professionalism and discretion.

Required Qualifications

- 2+ years of experience in project coordination, program coordination, event planning, administrative operations, HR operations, learning operations, workplace operations, or a related field .
- Experience coordinating meetings, trainings, employee events, or corporate programs from planning through execution.
- Strong proficiency with Microsoft 365 , including Outlook, Teams, Word, and Excel .
- Demonstrated ability to manage multiple priorities, calendars, deadlines, and stakeholder requests simultaneously.
- Experience maintaining documentation, records, trackers, databases, or shared content repositories.
- Excellent organizational skills with strong attention to detail and follow-through.
- Strong written, verbal, and interpersonal communication skills.
- Ability to work independently while collaborating effectively across teams.

Preferred Qualifications

- Experience with Learning Management Systems (LMS).
- Experience supporting Learning & Development, Human Resources, or People Operations teams.
- Familiarity with document control processes, Smartsheet, project tracking tools, or event management platforms.
- Experience working in a regulated, operational, manufacturing, healthcare, life sciences, or corporate environment.

Work Environment

This position follows a flexible work model based in San Diego, CA . While work is primarily performed from a home office, onsite attendance will be required based on business needs, including meetings, events, conference room management, and employee programs. Candidates must reside within commuting distance of the assigned San Diego location. The role combines computer-based project and documentation work with hands-on event coordination and stakeholder engagement. Standard hours are Monday through Friday, approximately 8:30 AM to 5:00 PM , with occasional overtime as business needs require.

Contract Details

- Initial 5-month contract assignment
- Full-time (40 hours per week)
- Potential for contract extension based on business needs
- Long-term conversion to a permanent employee is not currently anticipated

Why Apply?

- Broad exposure to Learning & Development, HR/People Operations, and Workplace Programs
- Opportunity to coordinate high-visibility employee and leadership events
- Flexible work arrangement with a mix of remote and onsite responsibilities
- Strong cross-functional interaction with leaders and business partners across the organization
Job Type & Location
This is a Contract position based out of San Diego, CA.
Pay and Benefits
The pay range for this position is $40.00 - $48.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of San Diego, CA.
Application Deadline
This position is anticipated to close on Nov 11, 2026.
Workplace Type
This is a hybrid position in San Diego,CA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.