About this role
KEY DUTIES AND RESPONSIBILITIES
The Grace Beginnings Academy Admissions Associate will oversee the process from first inquiry to the child's first day of attendance.
Prospective Families + Tours
- Schedule and provide tours for prospective families.
- Create materials and handouts for families to receive during tours.
- Plan events for prospective and new families; build systems to recruit new families through marketing and promotional events.
- Navigate difficult conversations with families with grace and understanding, while maintaining school procedures.
- Ensure confidentiality in prospective families enrolling and potential new infants.
Enrollment
- Help create a warm, welcoming culture at Grace Beginnings Academy.
- Process registration and enrollment paperwork.
- Update and maintain the student database with student/family information.
- Build a strong transition system from Admissions Associate to GBA Directors.
- Track enrollment changes and inform teachers and admin staff on billing.
- Communicate parent card access need to IT.
- Assist with orientation tours prior to a students first day in a new room.
Data, Analytics + Systems
- Develop systems for tracking prospective, toured, and enrolled students.
- Develop systems to manage and communicate open spots throughout the school.
- Assist in tracking accurate data on inquiries, tours, enrollment, and student retention.
Grace Beginnings Academy Brand
- Assist in managing the website for a smooth inquiry to enrollment process.
- Communicate both within Grace Beginnings Academy and across departments on church staff as needed.
- Regular, consistent, and punctual attendance year-round is an essential requirement of this position.
- Other duties as assigned.
Qualifications
PROFESSIONAL AND SPIRITUAL EXPECTATIONS
- Educational requirements: a degree in education or communication.
- Must meet director standards per MN licensing.
- Experience required: 2+ years in management and admissions/engagement roles or customer service.
- Strong computer and technology skills, attention to details, multitasking, and organization.
- Articulate and welcoming both in verbal and written communication.
- Has a commitment to prayer, as evidenced in both corporate and personal prayer.
- Exhibits a meaningful and growing personal relationship with Jesus Christ as Lord and Savior as evidenced by the manifestation of the fruit of the Holy Spirit.
- Exhibits a lifestyle appropriate to a person in public Christian ministry by conducting life with the utmost integrity in all situations.