PCR Laboratory Administrative Assistant - Early Mornings

The PCR Laboratory Administrative Assistant provides administrative, operational, and data management support for PCR clinical laboratory operations. This role serves not only as a PCR Sample Processor but as a key liaison between laboratory personnel, pathology staff, clients, vendors, and internal stakeholders to ensure the efficient processing, tracking, documentation, and reporting of clinical pathology specimens. The ideal candidate will possess hands-on experience working with clinical pathology samples and laboratory workflows, coupled with exceptional organizational, technical, and computer skills.

(This is a full-time position with excellent day-one benefits.)

If you’d like more information about laboratory jobs at IDEXX before applying, you can explore our Laboratory Careers web page: https://careers.idexx.com/us/en/referencelaboratories

Why this role matters:

IDEXX reference laboratories is a global network united by a shared commitment to enhancing pet care, where the true strength in our name is the people behind it, including this role. Our reference laboratories make it possible for our customers to discover more with our unrelenting commitment to innovation, personalized support, guidance, and expertise, while providing the most complete and advanced menu of diagnostic tests along with technology and tools. The focus on enhancing the lives of people and pets starts with our own employees and empowering them to achieve their goals, focusing on continuous improvement, and supporting the strong collaboration and inclusiveness that exist in our team.

In This Role:

- You will be working with incoming PCR samples in the Sample Processing Department, helping to coordinate and monitor the receipt, accessioning, tracking, storage, and disposition of these samples.
- You will be responsible for clerical tasks in the PCR laboratory, which can include communication via email, Teams, and meetings, and running data analysis such as WIP (work in progress) reports and validity testing.
- Maintain specimen records and ensure complete documentation throughout the testing lifecycle.
- Support laboratory workflow processes by monitoring turnaround times, sample status, and workflow efficiency metrics.
- Manage laboratory reports, correspondence, meeting schedules, and operational documentation.
- Assist study managers with operational projects, clinical trials, compliance-related activities, and quality assurance checks
- Investigate specimen discrepancies, missing documentation, and workflow issues and facilitate timely resolution.
- Utilize Laboratory Information Systems (LIS), Laboratory Information Management Systems (LIMS), and other laboratory databases to manage specimen and testing information.
- Perform data entry, validation, quality checks, and report generation with a high degree of accuracy.
- Support laboratory audits, inspections, and accreditation activities.

What You Will Need to Succeed:

- You must have an excellent skill set in working with computers and data entry skills, utilizing the most up-to-date programs.
- You must have knowledge of the overall PCR testing process and timeline. Previous experience in a PCR lab would be beneficial.
- You have advanced Microsoft Office proficiency, especially Excel (formulas, pivot tables, data cleanup, basic analysis), plus strong use of Outlook, Word, Teams, and SharePoint for workflow coordination.
- Professionalism on all platforms is a must; you must be able to collaborate with other labs professionally, as well as utilize email and Microsoft Teams daily
- You must have a scientific or laboratory background
- You will be working with laboratory sample data and must be able to understand the terminology and processes
- You possess high organizational discipline; you can manage calendars, documents, priorities, and competing deadlines with structure and consistency
- You practice proactive ownership; you are able to take charge of situations, follow through without reminders, and keep others informed.
- You are a master multi-tasker with the ability to shift priorities
- You bring a proven track record of managing administrative tasks in a fast - paced environment and the ability to self-manage
- You have excellent presentation skills and know how to prepare material for meeting agendas
- This is a laboratory, so there is potential exposure to biohazards, agents known to cause zoonotic diseases, and hazardous chemicals

What You Can Expect From Us:

- Hourly pay rate targeting: $ 22 / hr
- Opportunity for annual cash bonus
- Opportunity for performance-based annual merit increase
- Health / Dental / Vision Benefits Day - One
- 5% matching 401k
- Additional benefits including but not limited to financial support, pet insurance, mental health resources, volunteer paid days off, employee stock program, foundation donation matching, and much more!

Schedule:

- This is a full-time, benefits-eligible position
- This is an early morning position
- The hours for this position are: 4 am - 12:30 pm
- The schedule for this position is: Tuesday - Saturday
- Hours may vary based on the needs of the lab
- Reliable attendance is essential to this position

Why IDEXX:

We’re proud of the work we do because our work matters. An innovation leader in every industry we serve since 1983, our team members help pet owners worldwide keep their companion animals healthy and happy, ensure safe drinking water for billions, and help farmers protect livestock and poultry from disease.

We have customers in over 175 countries and a collaborative global workforce. Our culture is one that embraces challenges and encourages learning and discovery. At IDEXX, you’ll be supported by competitive compensation, incentives, and benefits while enjoying purposeful work that drives improvement.

Knowing our work makes a meaningful impact on the health and well-being of pets and people is what motivates us every day. If meaningful work and a sense of purpose are at the top of your list, you’ll find it here.

Let’s pursue what matters together.

IDEXX values a diverse workforce and workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. IDEXX is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state, or federal laws.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa for this role.

As a PCR Laboratory Administrative Assistant , you will work on-site in our Louisville, KY lab. Does this sound like the opportunity for you? Apply today!

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