Ad Operations Coordinator, Podcasting Specialist

Sinclair is seeking an Ad Operations Coordinator, Podcasting Specialist to join our team!

The Podcast Coordinator supports the planning, execution, and ongoing management of podcast sponsorship campaigns. This role serves as a central point of coordination between Sales, Production, Ad Operations, Campaign Management, and other internal partners to ensure all campaign elements are accurately set up, delivered, paced, and reported.

Key Responsibilities

- Help maintain podcast sales decks and supporting materials, including current social audience metrics (Sprout), O&O digital metrics, sponsorship offerings, and product details.
- Own ongoing podcast Media Kit upkeep, ensuring show pages, decks, marketing materials, and available sponsorship opportunities remain current and accurate.
- Assist Sales with Web IO entry and ensure required podcast fields, campaign details, deliverables, and supporting documentation are complete before submission.
- Support AOS order entry and billing setup, including verification of campaign details, revenue, flight dates, and sponsorship components.
- Serve as the primary JIRA ticket owner once a podcast campaign is submitted by Sales; monitor ticket progress, coordinate next steps, and ensure questions or blockers are resolved promptly.
- Schedule and facilitate campaign kickoff call with Sales, Production, Ad Operations, Campaign Management, talent/show teams, and other relevant stakeholders.
- Coordinate campaign execution across teams to ensure all sponsorship components—such as social, YouTube, audio, live show, podcast page, and O&O display placements—are assigned, launched, and delivered as sold.
- Maintain clear communication with internal stakeholders throughout the campaign lifecycle, escalating risks, missing assets, timeline concerns, or delivery issues as needed.
- Own the podcast reporting and pacing trackers, ensuring revenue, delivery, campaign status, upcoming deadlines, and sponsor-specific reporting needs are accurately maintained.
- Coordinate recurring reporting and pacing updates using available sources, including social, YouTube, audio, O&O digital, and other show-specific reporting platforms.
- Support post-campaign reporting and wrap-up by confirming all deliverables have been completed, and reporting has been distributed to the appropriate teams.
- Identify process gaps and recommend improvements that streamline podcast campaign submission, execution, reporting, and billing workflows.

Skills & Qualifications Requirements

- Strong project management and organizational skills, with the ability to manage multiple campaigns and deadlines at once.
- Exceptional attention to detail and follow-through.
- Comfortable working across multiple platforms and systems, including Web IO, AOS, JIRA, reporting trackers, and presentation tools.
- Strong written and verbal communication skills.
- Ability to work cross-functionally, manage competing priorities, and proactively resolve issues.
- Experience: 1–3 years in ad operations, digital media, audio production, or a related coordination role. Familiarity with podcast production coordination a plus.
- Experience in digital advertising, media operations, podcasting, sponsorships, or campaign management preferred.
- Education: Bachelor’s degree in communications, media, broadcasting, marketing, or a related field

Sinclair is proud to be an equal opportunity employer and a drug free workplace. Employment practices will not be influenced or affected by virtue of an applicant's or employee's race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, military or veteran status or any other characteristic protected by law.

About Us

Sinclair, Inc. (Nasdaq: SBGI) is a diversified media company and a leading provider of local news and sports. The Company owns, operates and/or provides services to 177 television stations in 79 markets affiliated with all major broadcast networks; owns Tennis Channel, the premium destination for tennis enthusiasts; and multicast networks CHARGE, Comet, ROAR and The Nest. Sinclair’s AMP Media produces a growing portfolio of digital content and original podcasts. Additional information about Sinclair can be found at www.sbgi.net .

About the Team

The life-blood of our organization is our people. We have a compelling story, a goal-oriented culture, and we take really good care of people. How good? Here is a glimpse: great benefits, open-door policy, upward mobility and a strong desire to see you succeed. Ready to be part of a winning team? Let’s talk.

The hourly compensation range for this role is $25.00 to $31.25. Final compensation for this role will be determined by various factors such as a candidate’s relevant work experience, skills, certifications, and geographic location. Full time positions are eligible for benefits that include participation in a retirement plan, life and disability insurance, health, dental and vision plans, flexible spending accounts, 15 paid vacation days, 2 paid personal days, 9 paid holidays, 40 hours of paid sick leave, parental leave, and employee stock purchase plan.

Please note that this position is not eligible for visa sponsorship, including employer sponsorship for an H-1B visa, OPT-STEM employment, etc.