Administrative Technician

The work we do matters!

Hiring Agency:
Transportation - Agency 27
Location:
Lincoln, NE
Hiring Rate:
$18.965
Job Posting:
JR2026-00030463 Administrative Technician (Open)
Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):
11-25-2026
Job Description:
Looking for a fun, fast-paced work environment and the opportunity to work in various disciplines of State Government? Are you looking to be part of a positive work culture, where forward-thinking is encouraged and where you have opportunities to grow professionally? If you have answered "yes" to any of these questions, then take a look at a position with the Operations Division at the Nebraska Department of Transportation (NDOT). We are currently seeking an Administration Technician to join our team.

We reward our employees' hard work with a friendly and supportive work environment and a comprehensive benefits package that includes:

• State-matched retirement contribution of 156%
• 13 paid holidays
• Generous leave accruals that begin immediately
• Military leave
• Tuition reimbursement program
• Dependent tuition reimbursement program with partnering Nebraska community colleges
• Public Service Loan Forgiveness Program (PSLF) through the Federal government
• 79% employer-paid health insurance plans
• Dental and vision insurance plans
• Employer-paid $20,000 life insurance policy
• Wide variety and availability of career advancement as the largest and most diverse employer in the State
• Opportunity to be part of meaningful work and make a difference through public service
• Training and Development based on your career aspirations
• Job security and stability, even during times of economic hardship
• Employee Assistance Program
• Fun, inviting teammates
• Free parking

JOB DUTIES

Front Desk Operations and Customer Service: Serve as the Operations Division office's primary point of contact and provide professional assistance to employees, vendors, and visitors. Greet and direct visitors, manage building check-in procedures and temporary badges, maintain motor pool vehicle keys in coordination with Fleet personnel, answer and direct telephone calls, and respond to inquiries.

Purchasing Support and Payment Processing: Provide purchasing and financial processing support to Operations Division sections, including researching products and vendors, obtaining and comparing quotes, identifying appropriate contracts and purchasing methods, and assisting staff with cost-effective purchasing decisions. Prepare and process purchase orders through the State's E1 system in accordance with procurement procedures and agency requirements. Coordinate with staff and vendors to track orders, verify deliveries, resolve invoice discrepancies, and facilitate timely payments. Review invoices, determine appropriate account and activity codes and contract or agreement numbers, verify receipt of goods and services, and process payments through E1 and the ROADS Payment System (RPS). Coordinate with the Controller's Office and Procurement Section to resolve issues, ensure proper documentation and compliance, and maintain accurate purchasing and payment records. Utilize OnBase and other applicable systems for invoice processing, document management, and approval workflows.

Division and Agency-Wide Administrative Support: Provide administrative, purchasing, and financial support to Operations sections, including Fleet, Procurement, Capital Facilities, Facility Maintenance, Rest Areas, Traffic Incident Management (TIM), Traffic Management Center (TMC), Emergency Management, Electronics Technicians, and Transportation Systems Management and Operations (TSMO) engineering. Provide purchase order, invoice processing, and related financial support to other NDOT divisions and programs as needed. Coordinate employee travel arrangements and process travel and expense reimbursements in accordance with State policies. Assist with winter storm response logistics, including tracking personnel temporarily reassigned between districts, arranging hotel accommodations for relocated crews, and providing telephone and administrative support to district personnel. Assist leadership and staff with meeting coordination, correspondence, reports, presentations, and other administrative needs.

Budget Monitoring and Administrative Coordination: Assist with monitoring budget accounts, reviewing expenditures, tracking available funding, and identifying discrepancies or potential budget concerns. Compile financial information and prepare expenditure summaries, budget reports, and supporting documentation for leadership. Communicate effectively with agency personnel, vendors, and external partners through telephone, email, and other correspondence. Manage competing priorities while maintaining accuracy, attention to detail, and timely completion of responsibilities. Identify opportunities to improve administrative workflows and procedures to increase efficiency and support timely purchasing, financial processing, and office operations.

Perform other related duties as assigned.

Requirements/Qualifications

Minimum Qualifications: Coursework/training or experience related to research, presentation, or publication in an area related to the programs or functions of the employing agency; business administration; accounting; customer service; and/ or technical support work, including use of computer software such as word processing, spreadsheets, and database management.

Preferred Qualifications:

- Experience as a primary support person, performing accounting/bookkeeping/filing duties, and operating a multi-line phone system.
- Experience working with the public and/or outside agencies.
- Experience with E1, OnBase, RPS, ACT, and Workday.
- Experience with PowerPoint, Excel, and other Microsoft Office products.

KNOWLEDGE / SKILLS / ABILITIES

- Proficient in PowerPoint, Excel, and Microsoft Office products.
- Quality interpersonal skills and the ability to deal professionally with the public and NDOT staff.
- Good time management, organizational, and communication skills.
- Ability to multitask in a fast-paced, high-traffic work environment.

If you're currently employed by the State of Nebraska, please don't apply through this external career site. Instead, log in to Workday and open the Jobs Hub - Internal Apply app from your home landing page. You can access Workday anytime through the Link web page: https://link.nebraska.gov/

Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits

Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.