Accounting Specialist

company

About Circle U Foods, Inc.

At Circle U Foods, we’re passionate about delivering high-quality products and outstanding service. Our mission is simple: exceed expectations through innovation, efficiency, and a commitment to food safety.

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We’re proud of our inclusive culture that celebrates diversity and empowers our team to thrive. We strive to create an environment that drives accountability and continuous improvement.

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With a focus on safety, transparency, and ethical practices, we partner with our customers and stakeholders to build lasting value. Circle U Foods is more than a business—we’re a family dedicated to making a positive impact in our industry and community.

role

Job Summary: The Accounting Specialist plays a key role within the finance team, responsible for full-cycle accounting tasks and ensuring accuracy in financial reporting. This position requires strong accounting knowledge, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities and Skills:

Accounts Payable

·          Perform full-cycle accounts payable processes.

·          Process vendor invoices, expense reports, and payments to ensure accuracy.

·          Verify general billing and integration accuracy between QBO and the ERP system.

·          Review invoices for appropriate documentation prior to payment.

·          Process invoices by reviewing and verifying accuracy, completeness, and compliance with company policies.

·          Enter non-inventory (purchase order) bills and data into QBO.

·          Maintain accurate records of vendor bills and related documentation.

·          Prepare and analyze weekly check runs.

·          Print vendor check payments.

·          Initiate vendor online and ACH payments on a weekly basis.

·          Reconcile vendor accounts and statements.

·          Research and resolve vendor bill discrepancies.

·          Reconcile credit card accounts.

·          Verify the accuracy of credit card costs and receipts submitted through the spend management system.

·          Process new vendor credit applications as requested.

·          Create new vendor profiles in the ERP system and ensure proper integration into QBO.

·          Finalize vendor profile setup in QBO by attaching all required data and documentation.

·          Conduct independent verification to establish new ACH payment profiles in the bank’s system.

·          Maintain vendor relationships through regular communication.

·          Provide support for internal audits and reconciliations.

·          Assist with special projects and other accounting tasks as needed.

·          Review and process employee expense reports.

·          Contribute to timely month-end close processes.

·          Update and maintain vendor profiles.

·          File and organize accounts payable records.

Accounts Receivable

·          Perform full-cycle accounts receivable processes.

·          Process customer credit returns.

·          Apply cash receipts and prepare daily deposits.

·          Process and review customer credit applications.

·          Monitor and respond to the accounting department’s email inbox.

·          Monitor ERP system integrations for accuracy and completeness.

·          Review sales orders and generate daily customer invoices.

·          Communicate with customers to resolve accounting-related tasks and inquiries.

·          Send customer account statements on a monthly basis.

·          Carry out weekly collection efforts, including following up with clients on outstanding invoices and resolving payment discrepancies.

·          Reconcile accounts by investigating and resolving irregularities or inquiries.

·          Maintain accurate accounts receivable files, records, and payment documentation.

·          Update and maintain customer profiles.

·          Provide support for special projects and other accounting tasks as needed.

·          Assist with internal audits and reconciliations.

·          Contribute to timely month-end close processes.

·          File and organize accounts receivable records.

Education and/or Work Experience Requirements:

Required

·          High school diploma or GED with significant relevant accounting experience.

·          3–5 years of hands-on accounting experience.

·          Solid understanding of GAAP and general accounting principles.

·          Proficiency with accounting software, including QuickBooks Online (QBO).

·          Intermediate-level skills in Microsoft Excel.

·          Prior experience with accounts payable, accounts receivable, and general ledger activities.

·          Experience supporting month-end close processes and account reconciliations.

·          Strong attention to detail, accuracy, and organizational skills.

·          Ability to prioritize and manage multiple tasks to meet deadlines.

·          Effective written and verbal communication skills for vendor and customer interaction.

·          Ability to maintain confidentiality when handling sensitive financial information.

Preferred

·          Associate’s or Bachelor’s degree in Accounting, Finance, or a related field.

·          Experience with ERP systems and accounting software integrations.

·          Prior exposure to audit processes (internal or external).

·          Familiarity with spend management systems and electronic payment platforms.

·          Work experience in manufacturing, food production, or distribution environments.

Physical Requirements and Working Conditions:

·          Prolonged periods of sitting at a desk and working on a computer.

·          Must be able to lift up to 20 pounds occasionally (e.g., files, boxes of records, or office supplies).

·          Ability to move about the facility as needed to interact with team members in office and production areas.

·          Work is performed primarily in an office environment with moderate noise levels.

·          Occasional exposure to a production/manufacturing environment when collaborating with other departments.

·          Standard business hours apply, with occasional extended hours required to meet deadlines.

Other Duties:

·          Follow food safety and quality protocols.

·          Follow GMPs (Good Manufacturing Practices), housekeeping and safe work practices.

·          Other duties as assigned.

Benefits:

Circle U Foods offers a benefits package that includes:

·          Company paid employee-only health (HMO), dental, vision, and life insurance. A PPO health plan is offered with a cost share.

·          Voluntary insurance plans for short-term disability coverage, Accident and Critical Illness.

·          Additional voluntary life insurance policy available

·          Accrued Paid Time Off: 0-5 years, 2 weeks; 5-10 years, 3 weeks; 10+ years 4 weeks

Equal Opportunity Employer
Circle U Foods, Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Conditions of Employment

·          Eligibility to Work:  Applicants must be legally authorized to work in the United States and provide appropriate documentation to complete the I-9 verification process.

·          Age Requirement:  Applicants must be at least 18 years of age.

·          Transportation Requirement:  Applicants must have reliable transportation to and from work to meet job attendance and punctuality requirements.

·          Pre-Employment Screening:  Candidates must successfully pass a background check and drug test.