Administrative Coordinator WEEKLY PAY

Job Title: Administrative Coordinator Job Description
We are seeking a dedicated Administrative Coordinator to provide comprehensive support in a dynamic and collaborative environment. The role involves coordinating travel, managing schedules, and offering administrative assistance to ensure seamless operations.
Responsibilities
- Coordinate travel arrangements for the CEO, including flights, hotels, ground transportation, itineraries, and manage any reservation changes.
- Prepare detailed travel itineraries and proactively address scheduling conflicts or last-minute changes.
- Manage calendars, schedule meetings, and coordinate appointments.
- Process travel expenses, receipts, reimbursements, and expense reports.
- Assist with meeting preparation, including agendas, documents, and follow-up materials.
- Handle incoming correspondence, phone calls, and general administrative requests.
- Prepare and edit reports, presentations, spreadsheets, and other business documents.
- Coordinate internal and external meetings, including conference rooms, catering, and virtual meeting logistics.
- Maintain organized electronic and physical files.
- Order office supplies and assist with general office coordination.
- Handle sensitive or confidential information with professionalism and discretion.
- Provide additional administrative support to leadership and other departments as needed.
Essential Skills
- 2+ years of experience in administrative, executive support, office coordination, or a related field.
- Experience in coordinating corporate travel is strongly preferred.
- Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
- Strong organizational and time-management skills with excellent attention to detail.
- Ability to manage multiple priorities and adjust quickly when schedules or travel plans change.
- Excellent written and verbal communication skills.
- Professional demeanor and ability to interact effectively with executives, employees, vendors, and external partners.
- High level of discretion when handling confidential information.
Additional Skills & Qualifications
- 4-5+ years of experience preferred.
- Exposure to working with C-Suite executives.
- Ability to send out company-wide emails and coordinate between executives and vendors.
- Personable, easy to get along with, and possesses professional and clear communication skills.
Work Environment
The position is fully onsite with a schedule of 8 AM to 5 PM. It is a lively and collaborative environment where professional and clear communication is essential. The role requires interaction with C-Suite executives and is not suitable for those who prefer a quiet, solitary work setting. The work culture is inclusive, fostering open communication and teamwork.
Job Type & Location
This is a Contract position based out of Commerce, CA.
Pay and Benefits
The pay range for this position is $25.00 - $28.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Commerce, CA.
Application Deadline
This position is anticipated to close on Nov 24, 2026.
Workplace Type
This is a fully onsite position in Commerce,CA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.