Administrative Assistant III - Encino Imaging Center

As the Administrative Assistant III (AA3) and under the direction of the Radiology Administrative Support Staff-Reception Supervisor, you will provide administrative support for the Department of Radiological Sciences. Major Job functions to include but are not limited to: registration/arrival of patients, obtaining clinical information pertinent to the scheduled exams and the collection of cash/insurance and authorization information. Additional duties include scheduling as required for add-on and follow-up appointments, cancelling appointments and rescheduling of patients. Digitization of hardcopy images; create hardcopy and/or CDs of images; and retrieve comparison studies. It is expected that you will communicate with referring services/physicians on all patient-related matters involving the outpatient population while performing scheduling duties as assigned, as well as other administrative tasks.

The AA3 demonstrates maximum flexibility and multitasking capabilities while possessing the ability to rotate to existing Radiology areas.

Salary Range: $31.88 - $45.66/Hourly

Requirements:

- Strong interpersonal and communication skills. Ability to interact appropriately and congenially with staff, faculty, fellows, residents and patients.
- Ability to establish comfortable relationships with patients and their family member.
- Strong interpersonal and communication skills. Ability to interact appropriately and congenially with staff, faculty, fellows, residents and patients.
- Ability to establish comfortable relationships with patients and their family member.
- Ability to independently make decisions in the absence of superiors.
- Ability to adjust to changing priorities, frequent interruptions, deadlines, emergencies and heavy workload.
- Strong working knowledge of personal computers, HIS, RIS, LORAD, PACSCUBE CD Burner, Array Digitizer
- Skill in typing with accuracy and moderate speed.
- Ability to use mathematical skills to efficiently analyze various pertinent data related to workload and finance.
- Medical terminology to a level permitting accurate preparation of scheduling patient procedures interacting with physicians, patients and staff.
- Basic organizational skills to ensure a workable efficient office including organization schedules, electronic and paper records and files.
- Skill in analyzing information or situations to define a problem, identify relevant concerns, formulate logical and objective conclusions and alternatives.
- Ability to handle confidentiality issues with tact and diplomacy.
- Ability to read and write correspondence and reports of a business nature using proper grammar, punctuation and syntax.
- Basic organization skills to ensure a workable, efficient office operation.
- Working knowledge of hospital/billing forms and the ability to explain services and charges to patients and/or family.
- Skill in quickly assimilating and retaining a large body of financial screening and patient registration information.

As a condition of employment , the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.
Current/former UC employees are subject to a personnel file review.