Senior Bid Manager - Greece

Hydrosat is a space and data analytics company developing satellite imaging systems and data products that help customers manage water resources, agricultural production, and other critical applications. Our Space Segment team develops and delivers the optical payloads and flight hardware that make these capabilities possible.

We are looking for a resourceful Senior Bid Manager to lead the preparation and submission of complex space-sector proposals in Greece. You will bring together technical, legal, financial, and administrative inputs and keep submissions accurate, complete, and on schedule.. You will also help establish our local office, handle paperwork, visit public authorities, coordinate advisers, and organize customer meetings.

Working closely with our international leadership, commercial, engineering, legal, and finance teams, you will own day-to-day bid coordination and local follow-through. This is a hands-on individual contributor role with regular in-person engagement in Greece.

As bids convert into funded projects, the position may evolve into project coordination or project management, depending on business needs and performance. Initially, success means complete and timely bids, organized local administration, well-prepared meetings, and reliable follow-through.

Responsibilities

Manage bids and proposals

- Track relevant Greek and European space tenders, support opportunity assessment with leadership, and manage bid plans, requirements, compliance checklists, reviews, and submissions.
- Coordinate technical, legal, financial, and administrative contributors and consortium partners; resolve missing inputs and inconsistencies and follow up on deadlines.
- Prepare proposal documents, supporting certificates, partner information, budgets, and commercial inputs with internal specialists; coordinate tender clarifications and handover after award.

Support office setup and Greek administration

- Help establish the Greek office, coordinating premises, service providers, local advisers, registrations, and administrative documentation with corporate teams.
- Prepare and submit paperwork, visit public offices and institutions when needed, and track requests and approvals through to completion.
- Maintain organized records, action trackers, deadlines, and local supplier documentation so commitments and next steps remain visible.

Support customers and leadership

- Meet customers, institutions, and partners to gather requirements, exchange information, and follow up on agreed actions.
- Organize meetings and visits for commercial and technical leaders, including agendas, briefing materials, logistics, minutes, and follow-up.
- Prepare presentations and proposal materials for senior leaders to present; coordinate clarifications and negotiate agreed contract terms with support from legal and finance and within delegated authority.

Requirements

- Typically 5–7 years of relevant experience in bid or proposal management, including hands-on coordination of complex institutional or public-sector submissions.
- Direct experience in the space sector and a practical understanding of satellite or Earth-observation programmes and their institutional environment.
- Strong working knowledge of Greek public administration, including preparing documentation, dealing with authorities, and navigating administrative processes.
- A track record of taking bids from requirements review through submission, coordinating technical, legal, financial, and administrative inputs with clear ownership of quality and deadlines.
- Experience helping establish an office, local operation, or new business activity, including hands-on administrative work and coordination with external advisers.
- Excellent written and spoken Greek and English, with the ability to prepare clear documents, presentations, and customer correspondence.
- Strong organization, attention to detail, sound judgment, and consistent follow-through; comfortable moving between paperwork, customer meetings, and proposal deadlines.
- Practical contract-coordination and negotiation experience, with a clear understanding of when to involve legal, finance, or senior decision-makers.
- Ability to be based in Greece and attend offices, authorities, customers, and partners in person, with travel as required.
- EU citizenship.

Nice to have

- ESA tenders, Greek national space programmes, or other institutional space procurement.
- Consortium coordination, public procurement submissions, and collaboration with international engineering teams.
- Project planning, contract implementation, or delivery coordination after a successful award.