Communications Specialist

## POSITION SUMMARY
The Communications Specialist supports the planning, development, coordination, and delivery of internal communications across U.S. Venture. This role manages day-to-day communication requests and creates clear, engaging content for internal channels, including SharePoint, email, digital TV monitors, and desk drops. Working closely with the Internal Communication Manager and internal partners, this position maintains the enterprise communications calendar, coordinates message timing across channels, and ensures communications are accurate, timely, audience-focused, and aligned with the organization’s strategic vision and brand.

This position will be located onsite at our Corporate Headquarters in Appleton, WI.

JOB RESPONSIBILITIES

- Develop, edit, coordinate, and publish enterprise-wide internal communications in partnership with the Internal Communication Manager.
- Create clear, engaging, and audience-appropriate content for internal channels, including SharePoint news, email communications, digital TV monitors, desk drops, presentations, talking points, Teams messages, newsletters, infographics, videos, and other employee communication materials.
- Own the development, coordination, quality assurance, audience targeting, and distribution of the weekly U.S. Venture Digest, working with internal partners to prioritize content and ensure information is accurate, engaging, and ready for publication.
- Manage day-to-day internal communication requests from teams across the organization, including intake, clarification of needs, prioritization, recommended audience and channel mix, scheduling, content development, review, approval, and publication.
- Maintain, organize, and continuously update the enterprise communications calendar to provide visibility into upcoming messages, campaigns, events, deadlines, audiences, channels, and communication owners.
- Coordinate communication timing and sequencing across channels to reduce message overlap and create a consistent employee experience.
- Support the day-to-day administration and organization of internal communication platforms, including SharePoint, the internal email platform, digital signage systems, and related tools; maintain templates, audience lists, shared folders, content structures, publishing processes, and channel standards.
- Apply audience segmentation and targeting to internal communications based on location, division, role, employee type, or other approved audience criteria.
- Partner with People Resources, business units, Corporate Resource Groups, and other corporate teams to understand communication needs and develop effective internal communication plans and materials.
- Support communication approaches for both desked and frontline audiences, adapting content, format, channel, and timing to improve employee access and understanding across locations.
- Support ongoing SharePoint content stewardship by publishing and maintaining internal news and communication content, identifying outdated information, improving organization and metadata, and helping content owners keep information current and easy to find.
- Review and proofread internal communications for accuracy, clarity, tone, accessibility, brand alignment, link functionality, audience targeting, and consistency before publication.
- Pull, organize, and report recurring internal communication analytics across email, SharePoint, digital signage, and other available channels; identify trends and opportunities to improve reach, engagement, and the employee experience.
- Identify and implement improvements to internal communication workflows, templates, intake processes, channel standards, documentation, and quality-control practices to increase consistency and efficiency.
- Live our values of High Performance, Caring Relationships, Strategic Foresight, and Entrepreneurial Spirit.
- Find A Better Way by championing continuous improvement and quality control efforts that improve efficiency, accuracy, and standardization.
- Continuously learn and develop professionally.
- Support corporate efforts for safety, government compliance, and all other company policies and procedures.
- Perform other related duties as required and assigned.

QUALIFICATIONS

Required:

- Bachelor’s degree in communications, journalism, marketing, public relations, or a related field required.
- 2-4+ years of experience writing, editing, coordinating, and publishing internal communications in a corporate or similarly complex organization.
- Excellent writing, editing, proofreading, and content organization skills, with the ability to translate complex information into clear, employee-friendly communications.
- Demonstrated ability to manage a high volume of communication requests, balance competing priorities, track deadlines, and maintain strong attention to detail.
- Experience maintaining an editorial or communications calendar and coordinating content across multiple internal channels.
- Ability to recommend the appropriate audience, timing, and channel based on the purpose and urgency of a communication.
- Strong interpersonal and collaboration skills, with the ability to work effectively with partners across functions, business units, and geographies.
- Ability to work independently, exercise sound judgment, and follow established review and approval processes.
- Proficiency with Microsoft 365, including Outlook, Word, PowerPoint, Teams, and SharePoint, as well as AI tools and Canva.

Preferred:

- Experience managing content for digital signage or digital TV platforms.
- Experience with internal email platforms, content management systems, communication intake workflows, and basic channel analytics.
- Experience supporting communications for desked and frontline employee audiences.

DIVISION :
Corporate

U.S. Venture will not offer sponsorship for employment status (including, but not limited to, H-1B, TN, E-3, F1,  CPT, OPT, STEM OPT, visa status and other employment‑based nonimmigrant visas) for this position. Accordingly, all applicants must be currently authorized to work in the United States on a full‑time basis and must not require U.S. Venture’s sponsorship to continue to work legally in the United States. In general, U.S. Venture does not sponsor candidates for nonimmigrant visas or permanent residency except when there is a specific business need.

U.S. Venture will not accept unsolicited resumes from recruiters or employment agencies. In the absence of an executed recruitment Master Service Agreement, there will be no obligation to any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without an agreement, U.S. Venture shall reserve the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, shall be deemed the property of U.S. Venture.

U.S. Venture, Inc. is an equal opportunity employer that is committed to inclusion and diversity. We ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender, gender identity or expression, marital status, age, national origin, disability, veteran status, genetic information, or other protected characteristic. If you need assistance or an accommodation due to a disability, you may call Human Resources at (920) 739-6101 .

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