Facilities Coordinator

JLL empowers you to shape a brighter way .

Our people at JLL and are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Overall Role

Reporting to the Regional Manager, this is a key role in the finance team responsible for driving annual budgeting and quarterly forecasting activities, developing revenue and expense analyses, and providing critical financial information for business planning and strategic decision-making. You will implement best-in-class reporting processes while collaborating with cross-functional teams to identify opportunities and financial risks.

What your day-to-day will look like:

- Consolidate and analyse financial data including budgets and income statement forecasts while considering company goals and financial standing
- Assemble and summarize data to structure sophisticated reports on financial status and risks for comprehensive financial analysis
- Reconcile transactions by comparing and correcting data while ensuring accuracy and completeness of financial records
- Support month close process through posting reclasses and accrual journals while sharing variance commentaries for actual spend analysis
- Drive process improvement and policy development initiatives that impact the function while enhancing operational efficiency
- Identify financial status by comparing and analyzing actual results with plans and forecasts for strategic insight generation
- Maintain databases by entering, verifying, and backing up data while ensuring data integrity and accessibility
- Recommend actions by analysing and interpreting data and making comparative analyses for informed decision-making support.

Procurement Operations & PO management

- Manage the end-to-end submission process for Electronic Purchase Requisitions (ePR) via the CLIENT and JLL system, ensuring all requests meet compliance standards.
- Oversee the Indirect PO Receiving System, including uploading necessary evidence/documentation for goods/services received.
- Process and submit Purchase Orders (POs) and vendor invoices accurately and within designated SLAs.
- Serve as the primary point of contact for daily ePR inquiries from nationwide stakeholders, providing guidance on system usage and policy adherence.
- Support Regional Manager to keep WO in SLA to ensure KPI score.

Data Integrity, Reporting & Archiving

- Compile and summarize ePR submission data to track workflow efficiency and volume trends.
- Ensure rigorous backup and archiving protocols for all ePR evidence and supporting documents to maintain audit readiness.
- Maintain high standards of data hygiene within procurement and finance systems.

Financial Analysis & Cost Control

- Conduct comprehensive collection and summarization of CLIENT spending data to monitor budget utilization.
- Perform detailed analysis of cost-saving initiatives, generating "Saving Summaries" to highlight value delivered by the team.
- Execute Internal Billing Checks: verify intercompany transactions, identify discrepancies, and summarize findings for resolution with relevant departments.

Candidate Specification:

- Associate degree or above; background in Finance, Accounting, Administration or related field
- Minimum of 3–5 years of experience in procurement operations, financial analysis, or shared services environments within a multinational corporation (MNC).
- Advanced proficiency in Microsoft Excel, Word, Outlook, and PowerPoint Demonstrated financial competency with detailed operational knowledge
- Strong analytical skills with proven ability to interpret complex financial data
- Strong cost-awareness, capable of proposing saving suggestions through data analysis.
- Excellent written and verbal communication skills
- High attention to detail and accuracy with strong problem-solving abilities

Location:

On-site –Shanghai, China

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected] . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.