Procure to Pay Assoc Specialist

At Zimmer Biomet, we believe in pushing the boundaries of innovation and driving our mission forward. As a global medical technology leader for nearly 100 years, a patient’s mobility is enhanced by a Zimmer Biomet product or technology every 8 seconds.

As a Zimmer Biomet team member, you will share in our commitment to providing mobility and renewed life to people around the world. To support our talent team, we focus on development opportunities, robust employee resource groups (ERGs), a flexible working environment, location specific competitive total rewards, wellness incentives and a culture of recognition and performance awards.  We are committed to creating an environment where every team member feels included, respected, empowered and recognised.

## What You Can Expect

The Procure to Pay Associate Specialist (Vendor Master Data Associate Specialist) is responsible for accurate and timely execution of various Vendor master Data tasks in one of the below areas in a dynamic and fast-paced GBS environment. All tasks must be executed in compliance with Zimmer Biomet policies and guidelines.
VMD Validation Team Member is responsible for validating vendor master data requests and ensuring that the process complies with company policies and regulations. Work closely with various stakeholders to ensure the accuracy and completeness of vendor records, as well as manage controls to mitigate potential risks.
The role is critical in maintaining vendor compliance and ensuring that vendor onboarding is efficient and aligned with organizational standards.
The Vendor Master Data Team Member is responsible for the setup, maintenance, and validation of vendor data in SAP. Ensure the accuracy, completeness, and compliance of vendor master records by processing changes, validating data, and generating necessary reports. The role is pivotal in ensuring that the vendor data is accurate and up-to-date, supporting business operations, and complying with legal and regulatory requirements.

## How You'll Create Impact

Kay responsibilities in Vendor Validation Role:

Vendor Validation

- Review and validate vendor creation and change requests to ensure compliance with internal policies and regulatory requirements.
- Verify vendor details including tac ID, bank account information, and other essential data to ensure completeness and accuracy.
- Ensure proper documentation is attached to each vendor creation request (for example, contracts, certificates, and licenses)

Control and Risk Management

- Monitor and enforce controls suring the vendor onboarding process to prevent errors or fraudulent activities.
- Identify potential risks related to vendors and escalate iddues to appropriate stakeholders for resolution.
- Ensure that all vendor data is correctly classified according to internal policies, ensuring data pricacy and security compliance.

Collaboration and Communication

- Collaborate with cross-functional teams (for example, procurement, legal, finance, and compliance) to address vendor-related issues and ensure proper vendor setup.
- Maintain open communication with local requesters to address VMD queries or discrepancies.
- Audit and Reporting
- Assist in periodic audits of vendor data to ensure compliance with company policies and standards.

Process Improvement

- Identify opportunities for process improvements in the vendor validation process, ensuring continuous optimization.
- Recommend enhancements to the process and workflow to improve efficiency, accuracy, and compliance.

Training and Support

- Provide training and support to internal teams on vendor maintenance procedures and compliance best practices.
- Serve as a point of contact for troubleshooting issues related to the VMD process.

Key responsibilities in Vendor Data Setup Role:

Vendor Data Setup and Maintenance

- Process new and change vendor requests and ensure that all required information is collected and validated.
- Set up and maintain accurate vendor records in SAP.
- Perform updates and modifications to existing vendor data when necessary, ensuring that changes are accurately reflected in both systems (SAP ERP and Ariba).
- Validate data during setup and changes, ensuring compliance with internal standards, policies, and applicable regulations.

Data Validation and Quality Control

- Validate vendor data against source documentation to ensure accuracy and completeness.
- Ensure that data entered in the ERP systems meets compliance standards, such as tax, financial, and regulatory requirements.
- Work closely with procurement, finance, and legal departments to ensure that vendor data complies with company policies and external regulations (for example, GDPR and SOX)

Reporting and Documentation

- Generate and maintain vendor data reports for internal stakeholders, highlighting key metrics, changes, and compliance status.
- Provide regular reports on the status of vendor records, pending updates, and audit trails to ensure that all activities are documented.
- Prepare reports related to vendor compliance, data accuracy, and audit readiness for management and external auditors

System Management and Process Improvement

- Continuously monitor and ensure data integrity within SAP systems.
- Identify opportunities to improve vendor data entry processes, making recommendations for system or process enhancements.
- Troubleshoot system errors related to vendor data and escalate issues to the appropriate IT or business teams.

This is not an exhaustive list of duties or functions and might not necessarily comprise all of the essential functions.

## What Makes You Stand Out

- Positive attitude, proactive and flexible.
- Strong attention to detail, analytical mindset with problem-solving capabilities and ability to validate large volumes of data accurately.
- Organizational skills and the ability to manage multiple tasks with competing priorities.
- Excellent communication skills, both written and verbal, to interact effectively with internal teams and external vendors.
- Ability to work cross-functionally with teams such as procurement, finance, and legal to resolve issues and to work independently as well as in a team-oriented, collaborative environment.
- Strong problem-solving and organizational skills, with the ability to prioritize tasks and manage multiple deliveries proactively.
- High level of integrity and confidentiality when handling sensitive vendor data.
- Strong analytical skills with a focus on continuous process improvement

## Your Background

- Bachelor degree in Accounting, Finance, Administration, or related field is preferred.
- 2+ years of relevant work experience in vendor master data management, data entry, or a related field.
- Familiarity with vendor management systems and enterprise resource planning (ERP) tools (for example, SAP, MDG, and Ariba), including SAP Materials Management (MM), Finance (FI), and Controlling (CO) modules.
- Proficiency in Microsoft Office Suite (Excel, Word, and PowerPoint) and experience working with reporting tools to generate and interpret vendor-related reports.
- Familiarity with automation tools and workflow management systems (for example, SNOW) is a plus.

Language requirements

- Ability to read, write, and speak English and Polish fluently.
- Ability to speak an additional language such as Spanish, German, French, or Italian is a plus.

If this positions sounds interesting, we invite you to submit your application and your CV in English

## Physical Requirements

## Travel Expectations

5%

EOE/M/F/Vet/Disability