Prosper Part Time Event Staff Coordinator

The Prosper Campus Event Staff Coordinator oversees weekday Kids Ministry for Grow, Students, Young Adults, and other campus events that need care and intentional ministry for children. The Coordinator recruits, trains, schedules, and cares for Event Staff, works with other staff to develop and prepare curriculum, and makes sure classrooms are ready for each event.

Prosper has two year-round evening commitments, Wednesday night Students and Thursday night Young Adults. Grow adds Tuesday evening and designated weekday morning responsibilities during its active semesters. This position requires a reliable presence across recurring ministry environments and uses non-Grow periods to develop curriculum, build the Event Staff team, and strengthen partnerships with the campus Kids Team. The Coordinator reports to t he Prosper Children's Pastor directly and the Event Staff Director indirectly.

RESPONSIBILITIES:

Team Leadership & Development:

- Develop age-appropriate Bible lessons, games, activities, and other materials for weekday Kids Ministry

- Plan and prepare curriculum in advance for spring, summer, and fall Grow semesters

- Coordinate printing, packing supplies, and deliveries to campuses

- Keep curriculum organized and available through Google Shared Drive, Playlister, and other approved platforms

- Manage Central Storage, track supplies, and maintain the supply inventory spreadsheet

- Order needed supplies and make sure materials are ready before each event

- Share ideas, resources, and curriculum with the other campus Event Staff Coordinators

Event & Campus Operations:

- Oversee Kids Ministry for Tuesday night Grow and the designated weekday morning Grow gathering during active semesters, Wednesday night Students when school is in session, Thursday night Young Adults throughout the year, and additional campus events, conferences, and gatherings as scheduled

- Coordinate staffing, registrations, classroom assignments, supplies, and room reservations for applicable events

- Monitor attendance and staffing needs, and make adjustments as registrations change

- Communicate regularly with ministry leaders about event needs and Kids Ministry expectations

- Maintain consistent procedures while adapting programming to the needs of each event and age group

On-Site Execution & Safety:

- Make sure children receive safe, attentive, age-appropriate, and engaging care at every event

- Prepare rooms, curriculum, and supplies before events

- Visit classrooms weekly or monthly to make sure staff are engaging children and using the curriculum

- Track attendance and staffing numbers

- Ensure appropriate supervision, child safety, incident reporting, and required support for children with additional needs

- Make sure rooms are reset and shared spaces are returned to their expected condition after events

- Communicate concerns and improvement opportunities to the Children's Pastor and ministry partners

Cross-Ministry Collaboration:

- Communicate regularly with the Prosper Children's Pastor about event calendars, staffing, curriculum, supplies, and ministry needs

- Partner with the campus Kids Team so weekday ministry stays aligned with the campus's vision and priorities

- Build relationships with other ministry leaders and find ways Kids Ministry can support the broader church

- Participate in campus staff meetings and Hope Kids gatherings

- Coordinate Prosper's portion of Mini VBS, including curriculum, staffing, supplies, and preparation

- Support Respite Night, conferences, and other special events as assigned

- Use non-Grow periods to recruit and train staff, evaluate curriculum, prepare upcoming semesters, and improve ministry systems

- Support Sunday service Kids Ministry as requested and as hours allow. Weekday event responsibilities are the primary focus.

SCHEDULE:

- Average of 20 hours per week, based on the actual event calendar and agreed with the Children's Pastor. Hours over 20 in a week require prior approval.

- Tuesday evenings and designated weekday mornings: Required during active Grow semesters

- Wednesday night Students (when school is in session) and Thursday night Young Adults: Recurring commitments

- Tuesday Prosper staff meetings, 9:00 to 10:30 a.m.: Required

- Daytime hours outside active Grow semesters focus on curriculum development, preparation, recruiting, staff development, and campus partnership

- Other Times

Occasional additional evening or weekend hours for special events, Mini VBS, and Sunday service support (times as needed)

- This is an hourly, non-exempt position. All time worked is recorded.

Qualifications

YOU'RE A GOOD FIT IF YOU ARE:

- Relational: You enjoy developing people and building strong relationships across ministry teams.

- Organized and Proactive: You manage recurring events well and plan ahead for seasonal needs.

- A System Builder: You enjoy building ministry systems that make events run smoothly.

- Collaborative: You work well with different ministry teams and the campus Kids Team.

- A Leader of Others: You enjoy developing staff and Service Coordinators who can lead on their own.

- Passionate about Kids and Families: You have a heart for children and want weekday Kids Ministry to support Hope Fellowship's broader mission.