Frisco West Part Time Event Staff Coordinator

The Frisco West Campus Event Staff Coordinator oversees Kids Ministry during weekday programs and special events at Frisco West, creating safe, fun, and engaging environments where children are cared for and learn about Jesus. The Coordinator recruits, trains, schedules, and cares for Event Staff, works with other staff to develop and prepare curriculum for all four campuses, and makes sure classrooms are ready for each event.

The Coordinator reports to the Frisco West Children's Pastor directly and the Events Staff Director Indirectly, and works closely with the Frisco West Kids Team and other campus ministries to provide Kids Ministry during Grow, Wednesday night Students, and other church events. Because weekday ministry changes throughout the year, this role requires someone who can plan ahead, stay organized, and use slower seasons to prepare for upcoming events, develop staff, and support the campus Kids Team.

RESPONSIBILITIES:

Team Leadership & Development:

- Recruit, interview, and help onboard Event Staff for Frisco West, in partnership with the Children's Pastor and HR

- Coordinate onboarding and required training with HR and ministry leadership. HR completes background checks and shares the cleared or not-cleared result.

- Schedule Event Staff through Planning Center Services, and communicate assignments and expectations

- Provide regular encouragement, feedback, coaching, and training to Event Staff

- Set clear expectations for attendance, safety, professionalism, and meaningful interaction with children

- Identify and develop Service Coordinators who can help lead weekday events

- Review and approve weekly payroll hours by the required deadline

Curriculum & Resource Management:

- Partner with the McKinney Campus Coordinator to write and prepare curriculum for all four Hope Fellowship campuses

- Develop age-appropriate Bible lessons, games, activities, and other materials for weekday Kids Ministry

- Plan and prepare curriculum in advance for spring, summer, and fall Grow semesters

- Coordinate printing, packing supplies, and deliveries to campuses

- Keep curriculum organized and available through Google Shared Drive, Playlister, and other approved platforms

- Manage Central Storage, track supplies, and maintain the supply inventory spreadsheet

- Order needed supplies and make sure materials are ready before each event

- Share ideas, resources, and curriculum with the other campus Event Staff Coordinators

Event & Campus Operations:

- Oversee Kids Ministry during Tuesday evening Grow, weekday morning Grow, Wednesday night Students, and other campus events

- Coordinate Event Staff schedules, registrations, classroom assignments, supplies, and room reservations

- Monitor registrations and adjust staffing as needed

- Make sure classrooms, curriculum, supplies, and Event Staff are prepared before each event

- Make sure classrooms and supplies are cleaned, organized, and reset after events

On-Site Execution & Safety:

- Track attendance and make sure child safety policies, supervision guidelines, and incident reporting procedures are followed

- Regularly visit classrooms to support Event Staff, observe activities, and make sure children are engaged and the curriculum is being used

- Partner with the Seeds of Hope (SOH) Ministry so children with additional needs feel safe, welcomed, included, and supported

- Address concerns with Event Staff and communicate important issues to the Children's Pastor

- Look for ways to improve the experience for children, families, and Event Staff

Cross-Ministry Collaboration:

- Communicate regularly with the Frisco West Children's Pastor about upcoming events, staffing, curriculum, and ministry needs

- Work closely with the campus Kids Team to support the overall goals of Hope Kids

- Build relationships with other campus ministry leaders and help meet their Kids Ministry needs

- Participate in campus meetings, Hope Kids meetings, and staff training as needed

- Help coordinate Kids Ministry for Mini VBS, including Event Staff, curriculum, supplies, and preparation

- Support Respite Night, conferences, and other special events as assigned

- Use slower ministry seasons to recruit and train Event Staff, update curriculum, organize supplies, and prepare for upcoming events

- Support Sunday Kids Ministry when needed and when scheduled hours allow. Weekday ministry is the main priority.

SCHEDULE:

- Average of 20 hours per week, planned with the Children's Pastor based on ministry needs and the campus event calendar. Hours over 20 in a week require prior approval.

- Tuesday evenings: Required during active Grow semesters

- Weekday mornings: Required during scheduled morning Grow gatherings

- Wednesday evenings: As needed when Frisco ISD is in session

- Other Times

Daytime preparation and staff development (times as needed)

- Special events, Mini VBS, and occasional Sunday support (times as needed)

- This is an hourly, non-exempt position. All time worked is recorded

Qualifications

YOU'RE A GOOD FIT IF YOU ARE:

- Organized and Dependable: You enjoy planning ahead, keeping things on track, and following through on details.

- A People Person: You enjoy building relationships, encouraging others, and helping people grow.

- Creative and Resourceful: You enjoy coming up with fun ways to help kids learn about Jesus.

- A Team Player: You work well with others and enjoy supporting the bigger picture of ministry.

- Flexible and Adaptable: You can adjust when plans change, schedules shift, or unexpected needs come up.

- A Self-Starter: You can manage your time, take initiative, and stay productive without needing constant direction.

- Passionate about Kids and Families: You care about creating safe, welcoming environments where children feel loved, have fun, and grow in their faith.