Deputy Director of Parks, Recreation, and Facilities

Rate of Pay: $75,878.40 - $88,208.39
Status: Open Until Filled

Under administrative direction, oversees, supervises, and coordinates the activities and operations of the Facilities and Grounds divisions within the Parks, Recreation, and Facilities Department.  The position will perform professional level landscape architect, park planning, maintenance, and arboriculture work on City parks, trails, greenspace and urban forest.  The position administers various park construction projects, seeks and provides information to appointed and elected officials, and provides project design, design review, planning, construction, and maintenance inspection on recreation capital and improvement projects.  The position requires tact, diplomacy, and a thorough understanding of the total planning, construction, and maintenance process related to a broad scope of issues associated with the City’s parks, trails, greenspace and urban forest.  The position oversees the Facilities division, which is responsible for the maintenance and repairs of City buildings and the Grounds division, which is responsible maintenance and beautification of City properties.

The incumbent provides a high level of assistance to the Director of Parks, Recreation, and Facilities.  The incumbent will serve as the Acting Director in the absence of the Director.

Essential Job Functions:
- Assumes responsibility for assigned services and activities of the Facilities and Grounds divisions.
- Serves as the City Arborist.
- Responsible for planning, design, bidding, and contract oversight on large capital park projects.
- This position is the primary point of contact for contractors, consultants, and vendors involved in large capital park projects, and will be responsible for the project schedule.
- Performs technically complex or politically sensitive planning and design work on parks, playgrounds, and recreation and trail facilities including the development of preliminary cost estimates.
- Prepares requests for proposals and bid specifications, including the development of RFB/RFP/RFQ documents for contracts ranging from multidiscipline design and/or construction teams to single vendor procurement for goods or professional services and coordinates the selection process.
- Manages contracts with the successful bidder(s) on a daily basis or as necessary to ensure quality of work, compliance with City specifications, and conformance with department plans and programs.
- Acquires or manages permits including land disturbance, Army Corps of Engineer Permits, EPD Stream buffer variances, and building permits for in-house projects.
- Negotiates contracts and change orders; recommend approval of pay applications, establish punch lists, and recommend approval of final work for payment for engineers, architects, surveyors, and other professional services.
- Assists/guides design work plan for smaller limited scope project.
- Through supervisory staff, assigns staff for field inspection of parks, facilities, and trails to determine development and maintenance needs.
- Through supervisory staff, assigns staff to repair and maintain City buildings and properties.
- Assists the Director with public outreach and interactions with the Mayor and City Council on large capital projects.
- Provides support to the Department of Public Works related to transportation improvements and street maintenance.
- Provides support to the Department of Planning and Zoning related to development document planning review and Tree Ordinance administration.
- Provides support to all other City departments or agencies for issues related to landscape development and maintenance including the development of City Council agenda items.
- Oversees the landscape maintenance performed by City staff and contract landscape maintenance in all City parks, trails, greenspace and right of ways.
- Oversees the City’s urban forest infrastructure.
- Develops RFB/RFP documents for tree care and removal contracts for City parks, greenspace, and right of ways and coordinate the selection process.
- Communicates with key individuals at the City in relation to hazardous trees and tree removal.
- Responds to public inquires or issues related to hazardous trees on City property and right of ways.
- Monitors City greenspace properties for unauthorized use, dumping and general code compliance.
- Provides support to all other City departments or agencies for issues related to Urban Forest Management.
- Prepares and oversees the Facilities and Grounds divisions and City Cemetery budgets for the general fund and capital expense requests.
- Authorizes requisitions for materials, equipment, and services.
- Assists Director in the development of departmental strategic plan.
- Prepares a wide variety of regular and special reports, and City Council agenda items and presents to City Council in the absence of the Director.
- Coordinates maintenance of fleet and maintains records of fixed assets.
- Assigns tasks to staff based upon qualifications and workload to reach objectives.
- Coordinates the efforts of subordinate supervisors, including hiring.
- Disseminates information to subordinates explaining policies, procedures, goals, and objectives.
- Reviews the work of subordinates to ensure quality and compliance with policies and procedures.
- Counsels staff concerning rule infractions; disciplines or recommends disciplinary action when appropriate.
- Appraises subordinate performance, compares performance to established goals and standards, reviews appraisals by subordinate supervisors of their subordinates, and develops performance standards as needed.
- Manages and assigns incoming citizen requests related to the Facilities and Grounds divisions including the City Cemetery.
- Conducts additional management level functions as assigned and supervises department staff and operations in the absence of the Director.
- Oversees Keep Marietta Beautiful, Marietta Tree Keepers, and Bee City USA programs, among others.
- Maintains professional certifications appropriate to the position.

Job Requirements:
- Bachelor’s degree from an accredited college or university with major course work in Landscape Architecture or Bachelor of Science of Landscape Architecture with at least five years’ experience working with or in a governmental unit with an emphasis in parks and recreation design and project management experience.
- Must be a licensed Landscape Architect in the State of Georgia and maintain an ISA Arborist Certification. 
- Knowledge of principles, practices, and techniques of landscape architecture and design in playgrounds, parks, and trails/pathway design, including site planning, master planning, social and behavioral aspects of design, and construction management.
- Knowledge of plant culture, health, and the analytical process of risk assessment of trees on City property.
- Knowledge of HVAC, electrical, plumbing, roofing, and general maintenance and repair.
- Knowledge of pertinent federal, state and local rules, regulations, ordinances, and other regulatory standards applicable to the work.
- Ability to read, prepare and interpret documents such as RFPs/RFBs/RFQs, contract documents, and related documentation.
- Ability to create conceptual renderings, site plans, and cost estimates.
- Ability to create, read, and interpret site plans, blueprints, surveys, and other relevant documents.
- Ability to organize work, establish priorities, meet established deadlines, and follow up on assignments with minimum direction.
- Ability to utilize professional software appropriate to the position.
- Comprehensive knowledge of all phases of administration including financial management, budgeting, and accounting.
- Ability to supervise employees and knowledge of current personnel practices, procedures, and regulations.
- Ability to organize and lead subordinates and coworkers.
- Ability to cooperate with, and effectively communicate city and departmental objectives, ordinances, and policies to city authorities, public and private groups, agencies, and the general public.
- Ability to develop and maintain effective relationships with department staff and program participants.
- Ability to research, organize, and write professional and technical reports.
- Skilled at making presentations to the public and elected officials in formal meeting settings.
- Ability to work nights and weekends as needed.

Disclaimer
Successful candidates are required to submit to drug screen, and background inquiry.