Paralegal – Commercial Contracts & Legal Operations

About Quint

Quint is the industry leading provider of official ticket and hospitality packages to many of the world's most prominent sports and entertainment events. Based in Charlotte, North Carolina, with offices in six countries, Quint’s global footprint and proprietary technology platform continue to be the foundation of their exponential growth. Quint's innovative programs enable partnership properties to expand fan experiences and corporate client entertainment opportunities in a way that reflects the quality and prestige of those brands. Quint has a portfolio of 15+ official property partnerships servicing over 90 events including Formula 1, NBA, Churchill Downs, MotoGP, USA Basketball, Breeders’ Cup, Belmont Stakes, the USGA and others.

Position Summary:

QuintEvents, LLC (“Quint”) is seeking an experienced Paralegal to support its commercial contracting, corporate governance, compliance, and legal operations functions. This position will report and work under the direction and supervision of Lead Counsel and work closely with business teams across Quint and its affiliated companies.

The ideal candidate will have substantial in-house corporate experience, strong commercial contract administration skills, and the ability to independently manage legal workflows, records, deadlines, and cross-functional projects. This is not a litigation-focused position; dispute and litigation support is occasional. The role is intended for a proactive professional who can help administer and improve the legal processes supporting a growing, international business.

Essential Duties and Responsibilities:

Commercial Contracts

- Manage the intake, routing, status, and completion of commercial contract requests (contract lifecycle).

- Conduct preliminary reviews of contracts for completeness, internal consistency, and conformity with approved templates and company requirements.

- Prepare initial drafts of routine agreements, amendments, renewals, termination notices, and related documents using approved templates.

- Prepare contract comparisons, redlines, summaries, and issue lists for attorney review.

- Communicate routine comments and redlines to counterparties within approved playbook positions, escalating non-standard terms to counsel.

- Confirm party names, legal entities, addresses, effective dates, notice information, commercial terms, and other agreement details.

- Coordinate review and approval by relevant stakeholders, including Finance/Accounting, Information Technology, Operations, and executive leadership.

- Manage electronic signature processes and confirm compliance with the company’s signature-authority requirements.

- Maintain complete and accurate records of executed agreements, amendments, approvals, and supporting documentation.

- Track renewal dates, expiration dates, termination notice periods, payment milestones, minimum commitments, reporting obligations, and other material contractual requirements.

- Communicate with internal business owners regarding outstanding information, approvals, signatures, and contractual deadlines.

Legal Operations

- Maintain the Legal Department’s matter list, contract queue, calendars, deadlines, and project-tracking systems.

- Develop and maintain standardized workflows, checklists, procedures, templates, and clause libraries, and identify and implement process improvements that increase contract turnaround, consistency, visibility, and accountability.

- Prepare periodic reports regarding contract volume, turnaround times, matter status, upcoming deadlines, and other Legal Department metrics.

- Support the implementation and administration of legal technology, including contract management, matter management, electronic signature, and document management platforms.

- Organize legal records using consistent filing, naming, retention, and version-control practices.

- Assist with departmental budgets, accruals, and forecasts, including tracking outside counsel invoices against budget.

- Coordinate outside counsel engagement documentation, matter updates, and supporting records.

- Serve as a point of coordination between the Legal Department and internal business teams.

Corporate Governance and Entity Management

- Maintain organizational records and minute books for domestic and international subsidiaries and affiliated entities, including records of directors, officers, ownership, formation documents, and corporate actions.

- Assist with the preparation and maintenance of resolutions, written consents, officer certificates, powers of attorney, incumbency certificates, organizational charts, and signature-authority records.

- Coordinate annual reports, registrations, renewals, good standing certificates, and other routine corporate filings.

- Coordinate with registered agents, local service providers, tax advisors, and outside counsel regarding entity management requirements.

- Coordinate notarization, apostilles, and document legalization for domestic and international corporate matters.

- Support intercompany documentation and other routine corporate governance matters.

Compliance, Insurance, and Dispute Support

- Assist with routine compliance documentation, questionnaires, due diligence requests, and policy acknowledgments.

- Support privacy and data protection administration, including maintaining data-processing agreements, vendor documentation, and related records.

- Coordinate certificates of insurance and routine insurance-related requests.

- Organize documents, correspondence, invoices, and supporting evidence for claims, disputes, investigations, and collection matters.

- Prepare initial drafts of routine demand letters, collection correspondence, customer communications, and other legal notices under attorney supervision.

- Assist with litigation holds, document preservation, discovery coordination, and communications with outside counsel on an as needed basis.

The duties described above are intended to identify the general work performed in this position. They are not an exhaustive list of all responsibilities as they may change based on the evolving needs of the Legal Department and the company.

Required Qualifications:

- Bachelor’s degree, paralegal certificate, or an equivalent combination of education and relevant professional experience.

- At least six years of relevant paralegal, contracts administration, or legal operations experience, including substantial experience in a corporate legal department or sophisticated commercial practice.

- Demonstrated experience managing commercial contracts throughout the contract lifecycle.

- Experience preparing contract drafts, amendments, redlines, comparisons, summaries, and execution copies.

- Experience maintaining corporate entities, governance records, or organizational documentation.

- Strong organizational and project management skills, with the ability to manage multiple matters, competing priorities, and time-sensitive deadlines.

- Exceptional attention to detail and commitment to accurate and complete records.

- Strong written and verbal communication skills.

- Sound judgment regarding when a matter may be handled through an established process and when it should be escalated to counsel.

- Ability to work independently and take ownership of workflows with minimal day-to-day oversight.

- Proficiency with Microsoft Word, Excel, Outlook, Adobe Acrobat, and electronic signature platforms.

- Ability to maintain confidentiality and exercise discretion when handling sensitive legal and business information.

Preferred Qualifications:

- Experience supporting a company with international operations, subsidiaries, or cross-border commercial relationships.

- Familiarity with commercial arrangements involving events, hospitality, travel, ticketing, entertainment, sports, or consumer facing businesses.

- Experience coordinating privacy and data protection (e.g., GDPR, CCPA), insurance, or other corporate compliance matters.

- Experience managing relationships and administrative processes involving outside counsel and other third-party legal service providers.

- Experience working directly with senior executives and cross-functional business teams.

- NC State Bar Certified Paralegal, NALA Certified Paralegal (CP), or NFPA Registered Paralegal (RP) credential.

- Active Notary Public commission, or willingness to obtain one.

Work Environment:

This is a full-time, on-site position based in Charlotte, North Carolina, five days per week. Occasional early-morning or evening availability may be needed to support international time zones and time-sensitive matters. Work is performed in a standard office environment and involves prolonged computer use.