Patient Eligibility & Benefits Coordinator

About Us

Modena Health (“MH”) and Modena Allergy & Asthma ("MAA") are leading and rapidly growing medical practices specializing in allergy, asthma, and immunology care, with clinics across Southern California and Arizona—and ambitious plans for national expansion. We are physician-led, hospitality-focused, and technology-enabled, committed to transforming allergy care while advancing clinical research and expanding access to cutting-edge medicine.

Known for our high standard of excellence, we provide compassionate, patient-centered care for both pediatric and adult patients. Our model combines hospitality-driven service with innovative technology solutions that streamline operations, improve clinical outcomes, and enhance the experience for both patients and providers.

At Modena, we aim to hire great people, treat them well, and help them find meaning and purpose in our mission. Our dedicated team values collaboration, positivity, and growth while striving to improve lives through expert diagnosis, treatment, and research. We are looking for high-energy, kind, and collaborative individuals eager to grow personally and professionally while making a meaningful impact in the lives of others.

Position Summary

Reporting to the Director of Billing, the Patient Eligibility & Benefits Coordinator plays a key role in securing, tracking, and resolving prior authorizations for patient services. The coordinator also verifies insurance eligibility and benefits, maintains accurate insurance information, and collaborates with payers and clinic teams to support timely patient care and clean claims.

Key Responsibilities

- Manage prior authorization and precertification workflows for applicable visits, testing, procedures, and treatments, including identifying payer requirements and required documentation.

- Prepare and submit authorization requests through payer portals or other approved channels; coordinate with clinical teams to obtain supporting information and follow up with payers until a determination is received.

- Track pending requests, approvals, denials, expiration dates, authorized services, and visit limits; proactively pursue outstanding authorizations and escalate time-sensitive or complex cases.

- Research authorization denials, missing information, and discrepancies; support corrections, resubmissions, and appeals in collaboration with the appropriate clinical or billing team.

- Verify active insurance eligibility, coverage, network participation, and effective dates for upcoming visits, testing, and treatments using payer portals, electronic tools, and telephone outreach.

- Confirm and document benefits such as copays, deductibles, coinsurance, visit limitations, and other patient-responsibility details when available.

- Accurately enter and maintain patient demographics, insurance cards, subscriber details, coordination-of-benefits information, and authorization records in the EHR/practice management system.

- Review upcoming appointment schedules and authorization work queues to prioritize urgent cases, communicate potential delays, and help prevent care disruptions and avoidable claim denials.

- Communicate with patients, payers, Practice Managers, clinical teams, and Billing to resolve eligibility and authorization questions; document payer interactions and follow-up actions clearly and promptly.

- Maintain HIPAA compliance and accurate records; monitor turnaround times, work-queue productivity, and recurring authorization issues to support process improvements.

Qualifications & Requirements

- High school diploma or equivalent required; additional healthcare administration coursework or training preferred.

- At least 1 year of experience in medical prior authorizations, insurance verification, patient access, or healthcare revenue cycle preferred; hands-on authorization submission and payer follow-up experience strongly preferred.

- Working knowledge of prior authorization and precertification requirements, payer portals, referrals, commercial and government insurance plans, eligibility, and benefits terminology.

- Comfort using payer portals, EHR/practice management systems, Microsoft Office, and high-volume electronic work queues; ModMed experience is a plus.

- Strong attention to detail, organization, persistence in payer follow-up, and problem-solving skills; able to manage multiple authorization deadlines and communicate professionally and empathetically.

- Experience in an ambulatory, multi-site, allergy, asthma, or specialty practice is a plus.

What Success Looks Like

Timely and accurate authorization submissions and follow-up; fewer avoidable authorization-related delays and denials; accurate eligibility and insurance records; clear communication with clinic teams; and consistent performance against quality and productivity expectations.

Compensation

$26-32/hour, based on experience and qualifications.

Physical Requirements

Ability to stand, walk, and move throughout the clinic, if applicable, for extended periods; occasionally lift objects up to 25 lbs., bend, stoop, or reach as needed. Frequent use of hands and fingers for patient care and equipment operation. Must have normal (or corrected) vision and hearing and be able to respond quickly in a fast-paced clinical environment, if applicable.

What We Offer

- Competitive compensation and professional development opportunities. Full-time employees are eligible for Modena Health’s benefits package, which includes medical, dental, and vision insurance, as well as a 401(k) retirement plan with employer matching.

Paid time off (PTO), sick time, floating holidays, and holiday pay are also available to eligible full-time employees in accordance with company policy.

- Opportunity to shape the future of a thriving allergy and asthma practice in beautiful San Diego (and across our expanding network)

- A supportive, mission-focused culture where your contributions directly impact patient outcomes and team growth

If this role excites you, please submit your resume and a cover letter outlining your relevant experience and why you’re passionate about joining our team. We look forward to hearing from enthusiastic candidates ready to drive our success!

California Consumer Privacy Act (CCPA) Notice Modena Health (“MH”) and Modena Allergy & Asthma ("MAA") complies with the California Consumer Privacy Act (“CCPA”). Personal information provided in the job application process will be collected, used, and retained in accordance with applicable privacy laws. Candidates may request additional information regarding the categories of personal information collected and the purposes for which it is used during the hiring process.