Maintenance Office Assistant

THE SAN MATEO COUNTY EVENT CENTER IS SEEKING A

PART-TIME MAINTENANCE OFFICE ASSISTANT

The San Mateo County Event Center is a public assembly facility that hosts a wide variety of events, produces the San Mateo County Fair, and operates the Jockey Club and a satellite wagering facility for horse racing. Each member of our team is committed to building and sustaining equitable and inclusive work and social environments where diversity is celebrated and valued. We are an equal opportunity employer, and we believe diversity, equity, and inclusion benefit and enrich the experience of our staff, clients, and guests.

The Maintenance Office Assistant provides administrative support to the maintenance department, ensuring smooth operations and effective communication.

This is a part-time position Monday through Friday from 9:00 am to 2:00 pm.

Essential Functions/Responsibilities

Essential and other important responsibilities and duties may include, but are not limited to the following:

- Provide administrative support to the Director of Facilities and Facilities Administrative Assistant, including but not limited to performing research projects, typing documents, creating spreadsheets, preparing mailings, and other special projects.

- Assist with work orders, safety records, maintenance records, vendor communications, preparing purchase orders, janitorial scheduling, and other varied clerical and administrative tasks.

- Provide general support to other departments as needed.

- Perform additional duties as assigned.

Qualifications

- Excellent customer service skills and a strong ability to interact with all in a professional, helpful, courteous, and tactful manner.

- Excellent computer skills including proficiency with Microsoft Office.

- Ability to communicate effectively, both orally and in writing. Excellent spelling, grammar, and written English skills required.

- Ability to handle sensitive matters and exercise excellent judgment, discretion, and confidentiality.

- Strong organizational and follow-up skills.

- Ability to build and maintain positive working relationships with management, co-workers, clients, and customers using principles of good customer service.

- Willingness to be flexible and work with the changing workload and sudden shifts in priorities. It requires being responsible, reliable, and dependable to fulfill job obligations.

Minimum Requirements

Administrative experience, preferably in a maintenance, facilities management, or construction environment. High school diploma or equivalent.

Physical Demands

The physical demands described here are those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this Job, the employee is regularly required to sit.  The employee is frequently required to make repetitive hand movements in daily duties. Is occasionally required to stand, walk, reach with hands and arms, and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds.  Must be able to speak, hear, and see. Vision requirements are close vision, distance vision, peripheral vision, and the ability to adjust focus. Some of the work is outdoors, and the employee may be subject to various weather-related environments.